Executive & Operations Assistant

Executive Assistant

This fast-growing private membership organization brings together accomplished entrepreneurs, founders, investors, and business leaders who are building their next chapter after successful company exits. Through exclusive events, curated experiences, and meaningful connections, it fosters a high-caliber community focused on innovation, collaboration, and long-term impact.

A growing executive team is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support day-to-day operations, executive priorities, and member experience.

This role goes far beyond calendar management. You'll serve as a strategic operational partner, helping coordinate communications, manage projects, support exclusive events, optimize internal systems, and ensure everything runs efficiently behind the scenes.

If you thrive in fast-paced environments, enjoy creating structure, and love solving problems independently, this is an exciting opportunity to work alongside influential founders, investors, and business leaders.

Key Responsibilities

• Manage executive calendars, scheduling, and meeting coordination.
• Handle high-volume communications across email, Slack, and other collaboration platforms.
• Coordinate meetings with founders, investors, partners, and community members.
• Support planning and execution of exclusive events, including logistics, vendors, speakers, and attendee communications.
• Maintain strong relationships through professional and timely communication.
• Document workflows, operational processes, and internal playbooks.
• Maintain and organize systems such as Notion, CRM platforms, and internal databases.
• Improve operational efficiency by identifying opportunities for process optimization and automation.
• Assist with project coordination, follow-ups, and execution across multiple initiatives.
• Help implement scalable systems that enhance member experience and internal operations.
• Explore and leverage AI tools and workflow automation solutions to improve productivity.

Required Qualifications

• 3+ years of experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or similar role.
• Advanced English communication skills (written and verbal).
• Exceptional organizational skills with outstanding attention to detail.
• Strong project coordination and multitasking abilities.
• Ability to manage multiple priorities with minimal supervision.
• Professional communication skills and confidence interacting with senior executives.
• Strong problem-solving mindset with a proactive approach.
• High level of discretion when handling confidential information.
• Comfortable working in a dynamic, fast-paced environment.

Preferred Qualifications

• Experience supporting founders, executives, or startup leadership teams.
• Familiarity with Notion, Airtable, CRM platforms, or project management tools.
• Experience with workflow automation platforms such as Zapier, Make, or similar.
• Exposure to AI tools, AI agents, or productivity automation.
• Event planning or community operations experience.
• Previous experience within startups, venture capital, entrepreneurship, or high-growth environments.

What Success Looks Like

• Executive priorities are managed efficiently with minimal oversight.
• Internal operations become increasingly organized and scalable.
• Events are executed seamlessly with exceptional attention to detail.
• Members, partners, and stakeholders receive an outstanding experience.
• Operational processes continuously improve through better systems and automation.

Why Join?

• Work directly with accomplished entrepreneurs, investors, and business leaders.
• Gain exposure to a high-level entrepreneurial ecosystem.
• Make a meaningful impact in a rapidly growing organization.
• Remote-first flexibility with opportunities to support exclusive events.
• Join a collaborative, innovative, and high-performance team focused on excellence.