office administration/receptionist

Job Description

Job Description

The Motor Company is seeking a friendly, organized, and professional Office Administration/Receptionist team member to serve as the first point of contact for customers and visitors. This position plays a key role in supporting daily dealership operations by managing cashier’s office responsibilities, assisting customers, handling administrative tasks, and providing support to multiple departments.

Essential Duties and Responsibilities

• Greet customers and visitors in a courteous and professional manner.
• Answer and direct incoming phone calls promptly and accurately.
• Manage customer inquiries and route requests to the appropriate department.
• Maintain a clean, welcoming, and organized reception area.
• Assist with filing, data entry, document preparation, and record keeping.
• Process incoming and outgoing mail and deliveries.
• Schedule appointments and coordinate customer communications.
• Support accounting, sales, service, and management teams with administrative tasks.
• Maintain customer information and dealership records with accuracy and confidentiality.
• Assist with vehicle paperwork, registrations, and other dealership documentation as needed.
• Perform general office duties, including copying, scanning, and ordering office supplies.
• Support special projects and other duties assigned by management.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, customer service, or office experience preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Professional appearance and positive attitude.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.

Benefits

• Competitive pay
• Health and Dental insurance
• Paid time off
• Retirement savings plan
• Employee discounts

Desired Traits

• Customer-focused
• Dependable and punctual
• Detail-oriented
• Professional and personable
• Strong work ethic
• Ability to thrive in a fast-paced dealership environment

The Motor Company is an equal opportunity employer and welcomes applications from qualified candidates of all backgrounds.