Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support meeting logistics, day-to-day office coordination, and member-related administrative activities. This contract position with permanent potential is ideal for someone who enjoys keeping operations running smoothly, managing details accurately, and providing dependable support across multiple functions. The role offers the opportunity to contribute to events, office processes, and merchandise fulfillment in a collaborative environment.

Responsibilities:
• Coordinate administrative activities for meetings and events, including attendee registration, participant lists, and preparation of materials needed before each session.
• Arrange packing and shipment of event supplies and ensure presenters receive the appropriate session documents on time.
• Maintain membership records by entering updates, revising profile information, and keeping organizational data accurate and current.
• Oversee office supply ordering and monitor inventory levels so essential materials remain available for staff needs.
• Provide day-to-day administrative assistance to team members, including support for chapter services documentation and related correspondence.
• Manage inventories for scholarship and initiation materials, fulfill mailing requests, and keep records of distributed items.
• Process merchandise orders by coordinating with outside vendors and delivery providers to support accurate and timely fulfillment.
• Track outgoing shipments, update internal order records, and respond to member questions regarding order status, delays, or delivery concerns.• Experience providing administrative support in an office, association, or customer-focused environment.
• Ability to manage data entry tasks with a high level of accuracy and attention to detail.
• Comfortable handling inbound calls and responding professionally to routine questions and requests.
• Strong organizational skills with the ability to balance event support, record maintenance, and order processing responsibilities.
• Proficiency with standard administrative office functions, including document preparation, filing, and correspondence.
• Effective written and verbal communication skills for interacting with staff, members, vendors, and shipping contacts.
• Ability to work independently while supporting multiple priorities in a fast-paced setting.