Legal Administrative Assistant

We are seeking a highly organized and detail-oriented professional to support a fast-paced, high-intensity legal environment. This role requires close collaboration with attorneys, clients, and internal teams. The ideal candidate is proactive, adaptable, and possesses strong communication and multitasking abilities. Key Responsibilities Conduct client intake processes, including gathering initial information, opening new matters, and coordinating with attorneys and staff Prepare and distribute engagement letters, track retainers, and maintain accurate billing records Enter, review, edit, and finalize attorney time records; generate and send client invoices Manage accounts receivable, including collections and payment tracking Maintain case files, calendars, and workflows to ensure deadlines and deliverables are met Communicate professionally with clients, court personnel, and internal departments Provide administrative support to attorneys, including scheduling and organizing case documentation Qualifications 3–5 years of relevant experience in a legal administrative, billing, or client services role (family or matrimonial law experience preferred) Strong organizational and time management skills with exceptional attention to detail Excellent written and verbal communication skills Ability to multitask and prioritize effectively in a fast-paced environment Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with legal billing or case management systems Professional, team-oriented mindset with a willingness to support broader team needs Benefits Disclosure “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.” #J-18808-Ljbffr