Administrative Assistant - Aviation

JOB TITLE: Administrative Assistant - Aviation
DEPARTMENT: Public Works and Transportation
DIVISION: Aviation
SALARY: $35,933.00 yr. / $17.2755 hr.
CLOSING: Until Filled

Job Summary/Scope
Performs a wide variety of responsible office administrative duties; assists and supports aviation staff and monitors administrative activities of the aviation division.

Essential Duties and Responsibilities

• Maintains lease records and files and monitors for lease compliance and payments.
• Reports airfield activities to Airport Manager and Federal Aviation Administration to meet compliance with grant assurances.
• Communicates frequently with Air National Guard (ANG), Air Traffic Control (ATC), Fixed Base Operations (FBO) and others as necessary regarding airfield matters.
• Compiles monthly, annual and special reports on aviation activities as required by city policies, State and Federal regulations.
• Assists in the preparation and monitoring of the aviation budget.
• Tracks daily aviation budget expenses and balances; performs bookkeeping tasks and maintains inventory of office supplies and equipment.
• Monitors daily airfield activities and notifies Airport Manager and Operations Supervisor as required.
• Operates and monitors city aviation channel radio communications and serves as central dispatch/communications to aviation staff and other city employees.
• Prepares city ordinances and resolutions submitted by the division; consults with other city departments on matters of mutual interest.
• Prepares and distributes agenda for the Aviation Advisory Board and transcribes official meeting minutes for the City Clerk to post as public record.
• Performs administrative duties for the Airport Manager.
• Attendance of all City training courses and various conferences relating the airport operations is desirable.

Other Duties and Responsibilities
Assists Airport Manager with various public meetings, presentations and other official functions.
Performs all other related duties as assigned.

Employee Behavior and Conduct
City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.

Required Knowledge, Skills and Abilities

• Knowledge of airport minimum standards for service providers.
• Knowledge of aviation rules and regulations for tenants and users, and all other functions necessary for airport operations.
• Knowledge of municipal government and departmental procedures and public relations
• Skills in coordinating government operations in accordance with laws, regulations, ordinances and established policies.
• Maintains costs accounts and appropriate expense ledgers.
• Skill in lease administration, tenant/landlord relations, and quality customer service
• Ability to make relative complex mathematical computations rapidly and accurately.
• Thorough ability to understand business math, accounting procedures and terminology.
• Ability to maintain confidentiality of sensitive material and documents, and able to accurately record business conducted in meeting environment.
• Ability to follow oral and/or written instructions and communications.
• Five or more years in municipal government operations and Federal Aviation Administration (FAA) regulations.
• Valid driver's license.

Material and Equipment Directly Used
Use of a variety of office equipment including computer, copier/fax, 10-key radio/telephone, recording equipment, and other related office equipment. Operates city-owned vehicles. There may be times when use of personal vehicle may be required.

Working Environment/Physical Requirements
Majority of work is performed in an office setting with a controlled environment. Environmental conditions encountered include noise and fumes. Work involves oral communication through the use of telephone or in person. Required to access files to retrieve work materials. Seldom need to lift more than 10 to 20 pounds. Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of and approved by the appropriate supervisor.

Education
High school diploma or equivalent required.


All applicants must pass a drug screening and criminal background check prior to employment.

Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
which requires that otherwise qualified handicapped individuals be protected from discrimination.