Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations for a financial and health insurance organization located in the Greater Philadelphia Region. This long-term contract Administrative Assistant position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with clients and partners, and handling a variety of office support tasks. The role requires strong Microsoft Office skills, a proactive work style, and the ability to contribute positively within a small office setting.

What you get to do every single day:

• Manage office inventory by tracking supply levels and placing orders to keep materials available for daily business needs.

• Receive, organize, and distribute incoming mail to ensure timely delivery of important documents and correspondence.

• Communicate with brokers, agencies, and other contacts to provide follow-up support and maintain effective client-facing interactions.

• Enter and update information accurately in internal records, spreadsheets, and administrative documents.

• Prepare and refine business materials by formatting documents for clarity, consistency, and clear presentation.

• Support general administrative activities that help maintain an efficient and well-organized office environment.

• Assist with inbound and outbound communication as needed, responding courteously and directing inquiries appropriately.

Other requirements for the Administrative Assistant position include and are not limited to:

• At least 1+ years of administrative or office support experience.

• Strong technical proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

• Ability to work independently, take initiative, and manage tasks with minimal supervision.

• Excellent customer service skills with a detail-oriented and respectful communication style.

• Strong attention to detail and accuracy in data entry and document preparation.

• Comfortable working effectively in a small office environment and contributing to a positive workplace culture.

• Experience handling inbound and outbound calls in a business setting is preferred.

Interested candidates should reach out to Christopher Verona at View phone number on ziprecruiter.com and reference JO# 03720-0013462768