Part-Time Administrative Assistant / File Clerk (In-Office)

Job Description

Job Description

About the Role:

Join Ravenell Law LLC as a Part-Time Administrative Assistant / File Clerk in our Elkins Park, PA office. This role is perfect for detail-oriented individuals looking to support a dynamic legal team while gaining valuable experience in a professional environment.

Part-Time Administrative Assistant / File Clerk (In-Office) — Estate Planning & Estate Administration Firm

Ravenell Law LLC, a boutique estate planning and estate administration firm serving families in Pennsylvania and New Jersey, is hiring a part-time, in-office Administrative Assistant to work alongside our administrative lead and keep the office running. This is a hands-on, in-person role for someone reliable who takes ownership of the physical side of the practice so no file and no client falls through the cracks.

What you'll do (in-office):

• Assemble and prepare client binders and execution packages
• Open, sort, and process incoming mail; prepare outgoing mail and packages
• Scan, organize, and maintain physical and digital client files (Dropbox)
• Answer and route phone calls; take messages and confirm appointments
• Greet clients and help prep the office for consultations and signings
• Enter and track files in Lawmatics — owner, next action, and deadline the same day
• Provide backup and overflow support to our administrative lead so she isn't the single point of failure

What "done well" looks like:

• Binders and signing packages are ready before the client walks in
• Mail, scanning, and filing never pile up overnight
• Every file you touch is logged in Lawmatics with an owner, next action, and deadline
• Our administrative lead has real in-office backup, not more to juggle

Tools (training provided; familiarity is a plus): Lawmatics, Dropbox, Outlook/email, OOMA phone system, Decision Vault.

Who thrives here: We're a small, growing firm with evolving systems. The traits that matter most are reliability and attention to detail, adaptability (you won't stall when something is unstructured), and the persistence to drive a task to completion. A warm, professional in-person manner with clients is a real plus.

Schedule: In-office, part-time. Ideally Mon–Fri, 10:00 a.m.–3:00 p.m.]

Compensation: Hourly $15.00 to $22.00

Hiring process note: As part of our process, every candidate completes a short behavioral assessment. We hire on demonstrated reliability and fit, not résumé alone.