Litigation Assistant

Job Summary

The organization is seeking a Legal Assistant to provide comprehensive administrative, clerical, and case management support to attorneys handling civil litigation, insurance defense, and personal injury defense matters. This position is responsible for maintaining litigation files, preparing and proofreading legal documents, coordinating court filings and discovery, and managing attorney calendars and litigation deadlines. The ideal candidate will have strong organizational skills, experience supporting high-volume litigation practices, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

• Provide administrative and litigation support to attorneys handling civil litigation, insurance defense, and personal injury defense matters.
• Maintain, organize, and update active litigation files within physical and electronic case management systems.
• Draft, format, edit, and proofread legal correspondence, notices, motions, briefs, and discovery requests and responses under attorney supervision.
• Transcribe attorney dictation and prepare legal documentation in accordance with established formatting and procedural requirements.
• Assist with gathering, organizing, and producing discovery documents and related case materials.
• Prepare and coordinate electronic and physical court filings in state and federal courts.
• Manage attorney calendars, monitor court deadlines and statutes of limitations, and coordinate litigation-related scheduling.
• Schedule depositions, mediations, hearings, court appearances, client meetings, and other case-related activities.
• Communicate professionally with clients, insurance adjusters, opposing counsel, court personnel, and internal legal teams.
• Maintain confidentiality of client information, legal documentation, and case-related communications.
• Perform general administrative duties, including telephone coverage, mail distribution, correspondence handling, and other office support activities.

Minimum Education & Experience Requirements

Required:

• Experience performing legal administrative and clerical support functions within a litigation environment.
• Experience maintaining physical and electronic case files.
• Experience drafting, formatting, proofreading, and organizing litigation-related legal documents.
• Familiarity with state and federal court filing procedures, including electronic filing.
• Experience managing attorney calendars, litigation deadlines, and scheduling.
• Ability to transcribe attorney dictation.
• Ability to manage multiple cases, assignments, and administrative responsibilities in a high-volume litigation environment.

Industry Experience: Civil litigation, insurance defense, or personal injury defense experience is directly relevant to the position.

Special Requirements

• Ability to maintain strict confidentiality of client, case, and firm information.
• Ability to manage high-volume litigation dockets and multiple competing deadlines.

Knowledge, Skills, and Abilities

• Knowledge of civil litigation procedures, legal terminology, and court filing practices.
• Ability to draft, format, proofread, and organize legal correspondence, pleadings, motions, briefs, and discovery documents.
• Familiarity with state and federal electronic court filing systems.
• Experience maintaining physical and electronic legal case management records.
• Ability to transcribe attorney dictation accurately.
• Knowledge of litigation calendaring, court deadlines, and statutes of limitations.
• Strong organizational skills with the ability to manage multiple attorney schedules and litigation assignments.
• Effective written and verbal communication skills when interacting with attorneys, clients, insurance adjusters, opposing counsel, and court personnel.
• Strong attention to detail, accuracy, and document quality.
• Ability to maintain confidentiality and handle sensitive legal information appropriately.