SUBSTITUTE Administrative Secretary - Early Education Department

Administrative Secretary

Under administrative direction, the Administrative Secretary performs specialized technical, secretarial, and administrative support duties typically for an educational administrator in a department having multiple sub-functions, or organization-wide service with substantial secretarial needs. Coordinates and performs administrative projects, work flow, and support activities for the office and related functions. This position requires the ability to carry out projects that involve data from other departments, sites or districts and research gathering of information for reports and special studies.

Requirements / Qualifications

The following information must be received before the deadline date in order for your application to be considered for this position: *Complete online application *Resume *3 current letters of recommendation (DATED & SIGNED within the last 18 months) *55 WPM Typing Certificate (online certificates not acceptable) *Microsoft Office Specialist (must hold certificate or pass Prove-It Certifications in Microsoft Word and Excel Normal User Level. Applicants who do not already have the required certifications may complete the tests at Worknet Merced, located at 1205 W. 18th St., Merced, CA 95340. ) *Unofficial College Transcripts and degree (if applicable) -Upon hire must present TB clearance, high school diploma & official transcripts (if required by position). All applicants will be contacted via e-mail only.

Performs specialized technical, secretarial, and administrative support duties typically for an educational administrator in an organizational unit having multiple sub-functions, or a COE-wide service with substantial secretarial needs. Coordinates and performs administrative projects, work flow, and support activities for the Office and related functions. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements. Minimum qualifications: EDUCATION: High School Diploma plus one year of advanced secretarial training obtained through a community college, trade or correspondence school or on-the-job training. AA Degree in office administration or related field desired. EXPERIENCE: Over three years of secretarial experience. Experience working in a school district, county office of education or similar agency desired. CERTIFICATIONS/SKILLS: Type 55 wpm. Proficient (Microsoft Office Specialist) in the use of MS Word and Excel software and proficient in other software programs, i.e., graphic layout design, and databases. Ability to operate a variety of standard office equipment including a personal computer. Ability to organize work and perform a variety of complex clerical and secretarial tasks. Ability to understand and carry out oral and written directions; and interpret and explain MCOE policies and programs. Ability to make mathematical calculations quickly and accurately. Good command of English language, both written and spoken. Shorthand skills desired. View attached job description for complete details.

• Copy of Transcript
• Letter(s) of Recommendation
• Other (Letter of Recommendation #2)
• Resume
• Test Results/Materials (WorkNet)
• Typing Certificate

Comments and Other Information

IMPORTANT! Prior to employment, employee candidate will be required to provide either proof of U.S. citizenship or other documents that establish the candidate's eligibility to be employed in the U.S. The California Education Code states that no person shall work in the public schools until they have been fingerprinted and cleared through the Department of Justice. (QUALIFIED APPLICANTS, MALE OR FEMALE, FROM ALL RACES, RELIGIONS, CULTURAL AND ETHNIC GROUPS AND THE DISABLED ARE ENCOURAGED TO APPLY.) As an equal opportunity employer, we intend to meet all obligations under state and federal law pertaining to employment including, but not limited to, any obligations under the Americans with Disabilities Act to accommodate persons with disabilities.