Operations and Administrative Coordinator

Operations & Administrative Coordinator

About the Role

We are seeking a highly organized and proactive Operations & Administrative Coordinator to support workplace operations, executive administration, employee onboarding, and employee engagement initiatives.

This role is ideal for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in creating exceptional employee and workplace experiences. You'll work closely with leadership, HR, IT, and employees across the organization to help ensure smooth day-to-day operations while supporting key people and culture initiatives.

This is a contract role that is expected to last 3-4 months with a hybrid schedule of 4 days in the office at our Baltimore, MD location.

What You'll Do

• Coordinate day-to-day office operations and workplace services.
• Manage relationships with office vendors and service providers.
• Organize office lunches, supplies, and workplace amenities.
• Support executive calendar management, meetings, and administrative needs.
• Coordinate leadership offsites and special events.
• Assist with executive expense reporting and administrative processes.
• Create welcoming onboarding experiences for new hires.
• Coordinate onboarding schedules, meetings, and employee resources.
• Support employee recognition programs, company events, and engagement initiatives.
• Assist with employee communications, newsletters, and internal content creation.
• Support engagement survey administration and employee feedback programs.
• Partner with HR, IT, and Compliance teams to support onboarding and offboarding processes.
• Maintain documentation, trackers, and operational processes.
• Contribute to a positive, engaging, and employee-focused workplace culture.

What We're Looking For

• 3+ years of experience in administrative support, office management, operations, executive support, HR coordination, or a related role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Proficiency with Microsoft Office and collaboration tools.
• Experience supporting executives, coordinating events, or managing workplace operations is preferred.
• Experience with employee onboarding, employee engagement, or culture programs is a plus.
• Self-starter with strong attention to detail and a customer-service mindset.
• Ability to handle confidential information with professionalism and discretion.

Success in This Role

• Employees have a seamless onboarding experience.
• Leadership receives timely and reliable administrative support.
• Office operations run efficiently and professionally.
• Employee engagement programs are well organized and positively received.
• Cross-functional processes involving HR, IT, and Compliance are executed accurately and on time.

EEO Statement: FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment, hiring, promotion, training, compensation and disciplinary action regarding the terms and conditions of employment. FosterThomas does not discriminate based on race, religion, national origin, color, age, sex, disability, marital status, gender identity genetic information, sexual orientation, or sex, including pregnancy and childbirth, veteran status, or any other legally protected characteristic.

FosterThomas does not use third-party domains for recruiting or interviews.

Legitimate communications will always come from Fosterthomas.com email addresses.

FosterThomas does not conduct interviews solely via text-based chat on Microsoft Teams.