Office Assistant

Company Description At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well‑being, supporting each member's professional journey with flexibility, generous benefits, and a collaborative approach to work‑life integration. With over 1,400 professionals across 27 offices nationwide, KPFF's decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at Job Description KPFF Consulting Engineers provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. A professional and collaborative environment, we are dedicated to growing with our employees and allowing people to pursue their passions. This is a great opportunity to join a collaborative team at an award‑winning Structural Engineering Firm. Benefits 7 paid holidays, and 2 floating holidays for you to use each year. 2 weeks of vacation annually, with competitive seniority‑based accruals. 2 weeks of personal and sick time to care for yourself and your family members. KPFF will contribute 3% of your base salary to your 401(k) regardless of your contribution. KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12‑month period. 40‑hour work schedule, Monday through Friday. Flexible scheduling – core hours of collaboration are 9:30‑3:30 pm. Professional certification bonus and testing‑fee reimbursement opportunities. Monthly cell‑phone stipend. Monthly “Way We Work” stipend for remote work and transit expenses. Medical insurance options to choose from, VSP vision insurance, and Delta Dental insurance. Semi‑annual bonuses. Opportunities for educational events, relationship building, and fun! This is a non‑exempt position. All overtime hours are paid at a time‑and‑a‑half hourly rate. Pay Range The pay range for this position is $26.50 – $33.00 per hour, depending on experience. Qualifications Minimum Qualifications Must have 2 years of full‑time administrative experience with high school diploma required. Must communicate clearly and professionally in all modes of communication. Must be competent with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote). Must be competent with PDF management and organization. Must be competent with Microsoft Teams 365 and SharePoint. Must be competent with office machines and operations. Must be competent in proofing and quality control. Must have a positive attitude and the ability to work in a collaborative team environment. Must be able to adapt quickly, identify and resolve problems. Must have strong attention to detail and time management. Must be able to manage multiple priorities and recurring deadlines. Must possess a passion for continuous improvement. Preferred Qualifications 3+ years of full‑time administrative experience. 2+ years of experience in AEC or related industry. Bachelor’s degree in Business Administration or related field. Experience supporting a large office (100+ employees) with demonstrated ability to prioritize competing requests, communicate effectively across all levels of the organization, and maintain a high level of service in a dynamic environment. Responsibilities & Abilities The Office Assistant is part of an administrative team reporting to the Director of Business Operations. Must desire to collaborate with a team, must be highly organized, flexible with team needs, and must have a history of providing excellent service. Serve as the first point of contact for visitors and support daily office operations, conference rooms, and workplace readiness. Coordinate meetings, trainings, travel, lunches, celebrations, and workplace events. Maintain office facilities, including kitchen, breakroom, coffee services, and shared spaces to ensure a clean, organized, welcoming, professional environment. Maintain office supply stock, the functionality of office kitchen equipment, and coordinate ordering and vendor support as needed. Communicate clearly and provide accurate, timely status updates, progress reports, and priorities to stakeholders. Facilitate meetings, document key information, and communicate action items and outcomes effectively. Perform other general office administration tasks as assigned. Physical Demands and Work Environment Duties require in‑person attendance, Monday through Friday, during business hours 8 AM–5 PM at our office in Downtown Los Angeles for the training period. After satisfactory completion of the training period, employee may be eligible for a hybrid work schedule consisting of four days in the office and one day working remotely per week. Duties performed in a normal office environment while sitting at a desk or computer table. Must actively engage with a computer for several hours per day. May occasionally need to lift items up to 30 lbs. Equal Employment Mandate KPFF is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. KPFF Consulting Engineers participates in e‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. KPFF Consulting Engineers is an equal‑opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis. #J-18808-Ljbffr