School Secretary/Office Manager - St. James Regional Catholic School, Ridley Park, PA

School Secretary/Office Manager - St. James Regional Catholic School, Ridley Park, PA Sep 15 2026 Position Title: School Secretary Reports To: School Principal Classification: Non-Exempt / Full-Time (or Part-Time, depending on school needs) Position Summary: The School Secretary serves as the primary administrative support for the school leadership, staff, students, and families. This role creates a welcoming, organized, and faith-filled environment while managing day-to-day office operations and supporting the Catholic identity and mission of the school. Core Responsibilities Administrative Support & Office Operations Manage daily front office procedures, including answering phone calls, responding to emails, and handling visitors and deliveries. Maintain student records, cumulative files, and attendance data in compliance with school and diocesan standards. Prepare daily announcements, weekly newsletters, bulletins, and staff notifications. Order, track, and maintain inventory for office and classroom supplies. Manage scheduling and coverage for substitute teachers and recess monitors. Family & Visitor Engagement Greet students, parents, parishioners, and visitors with hospitality and warmth. Assist parents with routine administrative requests, registration and school forms. Coordinate student drop-off and dismissal protocols safely and efficiently. Health & Safety Support Supervise student arrival/dismissal and track visitors using the school's security management system. Administer basic first aid, track student health forms, and manage prescription medicine distribution per state and diocesan guidelines. Maintain confidentiality regarding student academic, financial, and medical information. Catholic Mission Integration Support the school's Catholic tradition, culture, and religious activities (e.g., school Masses, retreat scheduling, liturgical events). Uphold professional standards consistent with the teachings and values of the Catholic Church. Qualifications & Requirements Education: High School Diploma or equivalent required; Associate’s degree or relevant administrative certification preferred. Experience: 2+ years of administrative or clerical experience (experience in an educational setting is a plus.) Proficiency with office software (Microsoft Office, Google Workspace, and school management software like FACTS or PowerSchool). Strong verbal and written communication skills. Strong organizational and multi-tasking abilities in a fast-paced environment. Clearances: Must pass background checks, fingerprinting, and complete required diocesan child protection training (e.g., VIRTUS) prior to employment. #J-18808-Ljbffr The Archdiocese Of Philadelphia