Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a Contract assignment supporting accounting operations in Waukesha, Wisconsin. This role is well suited for someone who enjoys organized, detail-focused work and can manage financial information with a high degree of accuracy. The selected candidate will contribute to expense administration, transaction review, and record maintenance while partnering with internal teams to keep processes running smoothly.

Responsibilities:
• Manage day-to-day expense documentation and reporting activities to support accounting operations.
• Enter and maintain financial data related to employee spending, reimbursements, and payment activity with a strong focus on accuracy.
• Process and reconcile expense transactions using tools such as Divvy Bill Pay, Corpay, or comparable billing and payment platforms.
• Review coding details, accounting classifications, and backup materials to help maintain complete and accurate financial records.
• Provide support during the rollout of updated corporate card programs, including changes to card usage and spending controls.
• Coordinate with internal departments to investigate discrepancies, answer expense-related questions, and promote timely resolution.
• Organize digital files and supporting documentation to ensure records are accessible, current, and audit-ready.
• Assist with additional accounting and administrative tasks as business needs require.• At least 3 years of experience in accounting, bookkeeping, accounts payable, or related administrative support work.
• Demonstrated strength in data entry with a high level of precision and attention to detail.
• Hands-on experience with expense management, credit card transaction processing, reimbursements, or related accounting functions.
• Familiarity with billing software or similar financial systems is preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to follow established procedures, manage priorities effectively, and work with limited supervision.
• Strong organizational, communication, and time management skills in an office environment.