Project Coordinator

Job Description

Job Description

Title: Project Coordinator with (SAP/Financial Systems)

Location: 4000 Luxottica Place, Mason, OH, 45040 or 420 5th avenue New York NY 10018

Duration: 6+ Months Temp to Hire role

Request ID: 201-1

Work Model: (Hybrid Role 3 Days Office 2 work from Home)

The hourly Pay rate is $26.00/hr. W2 All Inclusive no benefits

(Monday to Friday 8:00 AM – 5:00 PM Half an hour for Lunch)

Specific Skills Needed: SAP, data entry, financial understanding – reading a construction plan is a bonus, time management, tendering and contract management

Years of Experience:  3 min

Reason for request (Example: project base, staff augmentation, replacement or other). Can you please provide 4-5 detailed sentences as to why this temp labor is needed and why the assignment can not be completed by an internal resource? The more details that you can provide the better your chances are of avoiding delays. 

Backfill/Replacement: backfill while waiting on HC freeze to be removed

Project Coordinator

JOB RESPONSIBILITIES : Responsible for maintaining all of the procedural and administrative aspects of the project and serves as the designated point-of-contact for procedural issues. This includes a variety of administrative tasks, such as keeping team lists and email updated, having the mail distributed, preparing records of project activities; overseeing and ensuring the timely processing and delivery of any required materials.

Also responsible for the project plan and monitoring project status to ensure progress toward completion, making sure that procedural steps are completed fully and timely; modifies project plan and coordinates changes with participants as necessary in response to unforeseen changes or unexpected developments; upon project completion, closes out any progress updates or changes that need to be made. Verifies and analyzes the accuracy of all data and information used or generated by the project; resolves any discrepancies or problems.

Responsible for all project metrics, from the project plan itself to any systems being used by the project.

Prepare the financial reconciliation for the project budget and actual invoices received, as well as coordinate internal billing, solving any issues or discrepancies.

Perform other tasks as required by the project Project Management Office. Detailed:

Project plan: Coordinate getting updates with the team.

Update the project plan itself.

Send report on next week’s activities

Task report: complete, in progress, late.

Maintain and update the deliverables scorecard?

Report metrics from SAP Solman.

Build and report metrics in other project activities (BPRDs, RICEF, Legacy evaluation)

Status Report: Receive status report from all teams and compile into one draft?

Financial reconciliation: Receive invoices and reconcile on the budget tracker and give it to John.

Accrue monthly what hasn’t been invoiced to include on controls.

Coordinate with Sheri Scott and Brenda Lang on direct billing for air and hotel. Other activities as needed?

Time tracking: Report time metrics.

Approve time for the people delegated.

Run report for delinquent time and follow up with the team.

Admin: Update team list and Email list

Update materials on the shared drive as needed.

Requests for telecom, NSG, or other

Organize mail; other tasks as needed

SKILLS / COMPETENCIES:

• Strong understanding and hands-on experience with project management.
• Knowledge of MS Project.
• Strong verbal, written, and interpersonal communication skills.
• Strong analytical skills, with MS Excel expertise (including pivot tables).
• Flexible and able to adapt to shifting priorities in a dynamic and changing environment.
• Fluent in English (verbal and written).   

EDUCATION

• Bachelor’s degree in one of a variety of disciplines, such as accounting, business administration, finance, and or other business-related fields.