Procurement Coordinator

Job Summary

We are seeking a Procurement Coordinator for a contract/temporary opportunity in San Bernardino, CA. This role supports food acquisition, vendor coordination, purchasing, and donor relationship management within a mission-driven food services environment.

The Procurement Coordinator will play an important role in helping ensure the consistent sourcing of quality food resources while supporting strong partnerships with vendors, donors, distribution centers, and internal operations teams. This is a great opportunity for a procurement professional who enjoys relationship-building, organized purchasing processes, and meaningful work that supports the community.

The ideal candidate is detail-oriented, collaborative, and comfortable managing purchase orders, vendor communication, bids, quotes, and compliance requirements. This role offers the chance to contribute to a supportive, team-focused environment where operational excellence and community impact are both highly valued.

Key Responsibilities

- Serve as a primary liaison with product donors, vendors, food industry contacts, store personnel, and distribution centers.
- Develop and maintain strong donor and vendor relationships to support long-term retention and reliable food sourcing.
- Plan and support food acquisition initiatives to increase the quantity, quality, and variety of donated and purchased food resources.
- Create and process purchase orders, obtain bids and quotes, and support RFP and RFQ activities.
- Procure products under grant-funded programs while ensuring compliance with funding source requirements.
- Coordinate with operations staff and member agencies to respond efficiently to unplanned donation opportunities.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Coordinate procurement activities, including purchase orders, bids, quotes, RFPs, and RFQs.
- Manage donor, vendor, and food industry relationships to support food acquisition goals.
- Support grant-funded purchasing and ensure compliance with program requirements.
- Collaborate with operations teams to maintain quality, consistency, and efficient response to donation opportunities.

- 3 to 5 years of relevant experience in procurement, purchasing, vendor coordination, food sourcing, nonprofit operations, or a related field.
- High school diploma or equivalent preferred based on role requirements.
- Experience creating purchase orders and coordinating vendor documentation.
- Ability to evaluate vendors and support responsible stewardship of funds.
- Strong communication skills with the ability to build professional relationships with internal and external partners.
- Highly organized with strong attention to detail, follow-through, and compliance awareness.
- Ability to work effectively in a fast-paced, mission-driven environment.

Preferred Qualifications

- Experience in food services, food bank operations, nonprofit procurement, grocery, distribution, or community-based food programs.
- Familiarity with grant-funded purchasing requirements such as CalFood or similar programs.
- Experience supporting donor recognition, vendor retention, or community partnership initiatives.