Legal Administrative Assistant

Michael Best & Friedrich LLP is looking for a driven and organized Faith-Based Legal Practice Coordinator to join our Raleigh, NC office! The Faith-Based Legal Practice Coordinator supports the legal and administrative management and coordination of attorneys within the Faith-Based industry group. This role serves as a central point of organization across client matters, intake, and tracking systems, with a strong focus on process consistency, workflow coordination, and day-to-day execution. The coordinator helps ensure matters progress smoothly, information is organized and accurate, and attorneys are supported through clear, well-managed processes. What You’ll Be Doing Serve as a central point of coordination for the Faith-Based industry group, ensuring client updates are collected, accurate, and reflected consistently across tracking tools. Maintain excel and Smartsheet trackers to support client outreach efforts and business development initiatives. Coordinate matter intake, including client intake forms, submitting new business intake requests, and matter creation tracking across internal systems, ensure matters are set up accurately and consistently. Support CourtAlert setup and maintenance, including case creation, basic case detail validation, and docket-related updates. Support ongoing client maintenance and quality control, by synthesizing email communications, providing status updates, and translating key information into organized client project trackers including creating new project trackers as needed. Monitor case workflows for completeness, identify gaps, and elevate issues as needed. Coordinate the organization and transfer of documents into iManage. Serve as a day-to-day coordination point of contact for Faith-Based related questions from attorneys, legal assistants, and Operations. Support reporting and tracking needs, including visibility, basic metrics, and coordination with Finance. Develop and maintain working knowledge of Faith-Based specific workflows, timelines, and client expectations. Promote consistency, standardization, and scalability across administrative and legal support tasks. Identify opportunities to streamline, document, or reassign repetitive support work. Administrative Support Responsibilities Manage attorney calendars for deadlines, meetings, video calls and travel plans; and proactively schedule meetings with clients and others. Maintain dockets in CourtAlert, including deadline tracking and updates. Electronic court and regulatory filings in multiple jurisdictions including, but not limited to, Federal Court, NC Business Court, NC eCourts, NC Secretary of State. Prepare, format, and finalize legal documents, correspondence, and standard case templates Review, route, and file incoming mail and electronic correspondence appropriately. Maintain and organize electronic and hard-copy files, as applicable. Process new matter documentation, including conflict checks, intake support, and engagement materials. Compose and prepare confidential correspondence on behalf of attorneys. Enter attorney time and assist with related timekeeping tasks as needed. Prepare and submit attorney and client-related expense reports and reimbursements. Research and book travel arrangements and conference registrations Communicate with clients regarding matters, billing, and status updates as directed. Coordinate with firm support departments to facilitate Faith-Based related work. Assist attorneys with document execution, signatures, filing logistics, and related administrative support. Job Requirements: Prior experience in a law firm, legal department, professional services environment, or other administrative/operations-focused role preferred. Experience in process-driven environments requiring accuracy, organization, and coordination across stakeholders strongly preferred. Experience supporting attorneys or cross-functional professional teams preferred. Litigation/eFiling experience strongly preferred. Ability and willingness to work in the office four to five days per week. Professional demeanor and willingness to work proactively as part of a team across various practice groups. Valid authorization to work in the U.S. Knowledge, Skills, and Abilities Strong attention to detail and ability to manage multiple time-sensitive tasks with accuracy. Excellent organizational, written, and verbal communication skills. Interest in and understanding of tax exempt faith based organizations and the environment in which they operate. Ability to coordinate and track work across multiple systems, workflows, and stakeholders. Ability to identify gaps, follow up proactively, and elevate issues appropriately. Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, and ability to learn and use legal, intake, docketing, document management, and billing-related systems. Ability to support process consistency, standardization, and continuous improvement in administrative and legal support workflows. Strong customer service and relationship management skills when working with attorneys, clients, and internal business partners. Ability to use AI-enabled tools to improve administrative efficiency, including summarizing information, organizing data, and supporting consistent workflows, while maintaining attention to detail and confidentiality The Company This is an opportunity to work with the Best . We are Michael Best & Friedrich, LLP . We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world. We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals. Since our firm’s founding in 1848, we’ve continuously evolved to meet our clients’ changing needs and expectations. One thing remains the same: For generations, clients have relied on Michael Best for exceptional legal service and business acumen. The Location We have offices in Wisconsin (Green Bay, Madison, Milwaukee, Waukesha); Illinois (Chicago); Utah (Salt Lake City); Colorado (Denver, Broomfield); Texas (Austin); North Carolina (Charlotte, Durham, Raleigh, Wilmington); California (Los Angeles); Nebraska (Lincoln); and Washington DC . Our contemporary office spaces are ideal for concentration and collaboration; supporting our culture of working together to make great things happen for our Clients. This position will be based in our Raleigh office. Why You Should Apply At Michael Best, we are proud to offer a comprehensive and competitive Total Rewards package that provides a variety of resources designed to enhance its employees’ overall well-being, both at work and at home. Competitive base pay, outstanding benefits, opportunities for learning and growth, programs designed to help you plan for the future, and perks that inspire your downtime are all part of our total compensation package. Learning and Growth Challenging and Dynamic Role Professional Growth Opportunities Performance Management and Coaching Specialized Training Programs Medical Vision Care Health Savings Accounts Flexible Spending Accounts Wellness Program Employee and Family Assistance Program Total Compensation Competitive Base Pay Annual Merit Review/Incentive Pay Planning for the Future 401(k) with Company Contribution Short Term Disability Plan Long Term Disability Plan Life Insurance Critical Illness Insurance Parental/Family Leave Culture and Workplace Respected organization with Collaborative Culture Growing Firm with an Exciting Future Contemporary Work Environment Positive and Respectful Work Climate Performance Recognition Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at View phone number on click.appcast.io or View email address on click.appcast.io to let us know the nature of your request and your contact information. #J-18808-Ljbffr