Event Coordinator - Newport, RI

The Event Coordinator is an essential member of the Corinthian Events team, supporting Event Managers, Senior Event Managers, Directors, and Partners in the planning and execution of high-end events across Boston, Newport, and the greater New England area. This is a dynamic, fast-paced role that blends office administration with hands-on event logistics; no two days look the same. The ideal candidate is highly organized, a strong communicator, and thrives under pressure. While direct client contact will be limited at this level, this position offers meaningful exposure to the luxury events industry and a clear path for growth within the company. Key Responsibilities: Provide day-to-day administrative support for office operations. Assist in maintaining and updating the company's client database. Collaborate in creating unique experiences for high-end clients across Boston, Newport, and the New England area. Conduct vendor research to gather essential information such as rules, regulations, and pricing. Develop proposals in PowerPoint using established templates. Help curate client budgets in Excel, following existing templates. Coordinate and schedule meetings, conference calls, and virtual meetings via Teams or Zoom. Prepare client and event-related documents, including contracts, addendums, packing lists, production schedules, and workback schedules, utilizing provided templates. Manage the ordering process for event-related items from décor and retail vendors, ensuring timely delivery, setup, and breakdown. Assist in arranging site inspections, transportation scheduling, and vendor visits. Participate in all stages of event execution, from load-in to load-out, including extended hours on evenings and weekends as required by the event schedule. Handle confidential client information with discretion. Contribute to the company's marketing efforts. Represent the Corinthian Events brand professionally at all industry events. Collaborate with team members, clients, and vendors in a respectful and courteous manner. Demonstrate initiative, sound judgment, and the ability to work both independently and collaboratively in a high-demand, fast-paced environment where priorities can shift quickly. Must be able to lift a minimum of 50 lbs. and remain on your feet for extended periods during event execution on a variety of surfaces and venues. Qualifications: A bachelor's degree in hospitality, event management, marketing, business, or a related field is preferred. A minimum of one year of professional work experience post-graduation is required. Experience in hospitality, events, or a related field is strongly preferred. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams. A valid driver's license is preferred. Exceptional written and verbal communication skills, with the ability to represent the Corinthian Events brand professionally in all interactions. Availability to work flexible hours, including evenings and weekends, in accordance with event schedules. Ability to remain calm, focused, and solutions-oriented in a high-pressure environment with competing deadlines and shifting priorities. If you're a strategic thinker who loves events and leading high-performing teams, we'd love to hear from you. #J-18808-Ljbffr Corinthian Events