Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily office operations for an auto repair organization in Sherman Oaks, California. This contract opportunity with potential for a permanent role is ideal for someone who brings strong organizational skills, confidence in handling incoming calls, and the ability to keep schedules and administrative workflows running smoothly. The person in this role will help coordinate appointments, manage communications, and provide dependable administrative support across the team.

Responsibilities:
• Manage front-office administrative activities by organizing records, preparing documentation, and keeping day-to-day operations efficient.
• Respond to inbound phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to customers and internal staff.
• Coordinate calendars, schedule meetings and service-related appointments, and help maintain timely follow-up on key activities.
• Support scheduling needs by confirming appointments, updating changes, and communicating adjustments clearly to all parties involved.
• Assist with general administrative tasks such as data entry, correspondence, filing, and maintaining organized office systems.
• Work closely with team members to ensure smooth communication between departments and consistent administrative support.
• Help maintain accurate service or client-related information in internal systems and update records as needed.
• Contribute to process continuity by assisting with administrative changes or workflow updates when required.• At least 2 years of experience in an administrative support or coordination role.
• Demonstrated ability to manage multiple schedules, appointments, and competing priorities with accuracy.
• Experience handling high-volume inbound calls with a detail-oriented and customer-focused approach.
• Strong administrative assistance skills, including document handling, recordkeeping, and general office support.
• Proficiency in calendar management and scheduling in a fast-paced work environment.
• Excellent verbal and written communication skills with strong attention to detail.
• Ability to work effectively in a team setting while remaining organized and self-directed.