Account Specialist II, III or IV

Account Specialist

The Account Specialist II, III, and IV (PAYROLL) operate as part of a 3-person team to assist with processing payroll for all county employees and preparing monthly and quarterly filings.

ACCOUNT SPECIALIST II HIRING HOURLY RANGE: $17.26 - $22.61 ACCOUNT SPECIALIST III HIRING HOURLY RANGE: $19.34 - $25.32 ACCOUNT SPECIALIST IV HIRING HOURLY RANGE: $21.66 - $28.36 (Salary dependent upon applicant's experience, skill level, and other job specific qualifications) OPEN UNTIL FILLED APPLICATION REVIEW BEGINS IMMEDIATELY

Duties and Responsibilities

• Verifies timesheet entry and runs payroll calculations for all County employees entered via a largely robust and fully integrated software system (MUCH larger than quick books and the like).
• Ensures deductions and County contributions are correct.
• Verifies salary, new hire/termination, pay adjustments, and other criteria affecting an employee's pay, as applicable.
• Prints and distributes checks and direct deposit notices.
• Researches and corrects payroll discrepancies.
• Reconciles and files all State and Federal reports (941 forms, South Carolina Retirement, Unemployment, etc.) in a timely and accurate manner.
• Balances, researches, corrects, prints, and distributes W-2s prior to the end of January each year.
• Processes manual and voided checks.
• Processes claims for payment for the various County deductions and employee contributions such as State and Federal taxes, student loans, child support garnishments, tax levies, retirement, etc.
• Performs a wide variety of duties and responsibilities with accuracy and speed under pressure of time-sensitive deadline.
• Handles confidential and administrative information with tact and discretion.
• Keeps immediate supervisor and designated others fully and accurately informed concerning work progress and problems.
• Utilizes logical and creative thought processes to solve problems.
• Develops ideas and suggestions for new and/or improved processes.
• Leads, trains, and motivates others in an effective manner.
• Performs other duties or assumes other responsibilities as apparent or assigned.

Minimum Qualifications

QUALIFICATIONS for Specialist 04 (Account Specialist II):

• High School Diploma or GED required supplemented with 1 - 2 years of experience in processing payroll for more than 500 employees, 941 forms, and working with State Retirement.
• Knowledgeable of State and Federal Tax laws and Labor laws as they relate to payroll processing.
• Excellent interpersonal and written/verbal communication skills are essential.
• Substantial computer experience, to include working knowledge of payroll software.
• Skilled in Microsoft Office.
• Must be able to work effectively and efficiently with little to no supervision.

QUALIFICATIONS for Specialist 05 (Account Specialist III):

• High School Diploma or GED required supplemented with 3 - 5 years of experience in processing payroll for more than 500 employees, 941 forms, and working with State Retirement.
• Knowledgeable of State and Federal Tax laws and Labor laws as they relate to payroll processing.
• Excellent interpersonal and written/verbal communication skills are essential.
• Substantial computer experience, to include working knowledge of payroll software.
• Skilled in Microsoft Office.
• Must be able to work effectively and efficiently with little to no supervision.

QUALIFICATIONS for Specialist 06 (Account Specialist IV):

• High School Diploma or GED required supplemented with 5+ years of progressive experience in processing payroll for more than 500 employees, 941 forms, and working with State Retirement.
• Knowledgeable of State and Federal Tax laws and Labor laws as they relate to payroll processing.
• Excellent interpersonal and written/verbal communication skills are essential.
• Substantial computer experience, to include working knowledge of payroll software.
• Highly Skilled in Microsoft Office.
• Must be able to work effectively and efficiently with little to no supervision.

Knowledge, Skills and Abilities

• Take action in solving problems while exhibiting good judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information, and specify alternate solutions that result in resolutions.
• Display strong analytical skills.
• Embrace change and actively support all efforts to improve processes, increase cooperation, communication, and collaboration between and among co-workers, departments, and County officials.
• Demonstrate sound time-management skills by effectively and efficiently organizing, prioritizing, and completing multiple assignments on or before the designated deadline.
• Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required in the course of performing specific job duties.
• Embrace County and Department standards for customer service, accuracy, quality, efficiency and all County and Department policies and procedures ensuring that all work performed meets those standards.
• Keep immediate supervisor and designated others fully and accurately informed concerning work progress and problems.
• Utilize excellent customer service skills to ensure positive outcomes.
• Able to maintain close attention to detail.
• Able to understand and follow oral and/or written policies, procedures, and instructions.
• Able to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.