Administrative & Fiscal Coordinator (Art & Art History)

Administrative & Fiscal Coordinator (Art & Art History)

William & Mary's Department of Art & Art History seeks qualified candidates for the position of Administrative & Fiscal Coordinator. Reporting to the Department Chair, this position coordinates and manages the department's administrative, financial, and programmatic operations in support of both the Art History and Studio Art concentrations. The Administrative & Fiscal Coordinator provides operational leadership and administrative support to the Department Chair and faculty, facilitates departmental processes, and ensures the effective day-to-day functioning of the department.

Primary responsibilities include:

• Providing administrative support for the Chair, Associate Chair, and faculty to include academic course scheduling, assisting with travel arrangements, providing regular budget updates, event planning, marketing activities, and other activities
• Serving as first point of contact to office visitors, students, and faculty in person and by email or telephone, with regular hours at the department main office
• Working with Studio Art's Gallery Operations Coordinator to manage the department's funding sources by verifying accounting entries, tracking expenditures, and assisting in budget planning by providing financial review of resources
• Working with Private Fund Accounting to ensure compliance with individual private gift restrictions
• Liaising with multiple units on campus to facilitate processing of transactions and procurement of equipment and services
• Supporting the unit's communications program to include correspondence and ongoing website and electronic media content updates and/or hiring student workers to assist with these tasks
• Assisting faculty with coordinating meetings, colloquia, lectures, and other events to include guest travel and lodging arrangements, catering, logistics, and room reservations
• Coordinating with the Gallery Operations Coordinator on department-wide events such as the Homecoming reception and Graduation ceremony

Required Qualifications:

• Highschool graduate or equivalent
• Working knowledge of administrative and office support functions, office equipment, and office management, including general practices and procedures
• Demonstrated proficiency in computer skills to include Microsoft Office: Word, Excel, PowerPoint, and Outlook
• Some knowledge of course scheduling and course registration processes
• Some knowledge of procurement and purchasing policies and procedures
• Working knowledge of fiscal administration and general accounting practices and procedures, as well as tracking and projecting expenditures
• Demonstrated ability to interpret and apply organizational policies, procedures in accordance with state and federal guidelines
• Demonstrated experience in customer service with ability to communicate effectively with a diverse population of faculty, staff, and students
• Demonstrated ability to learn and work effectively with productivity systems and applications including for procurement, fiscal reporting, and website production (e.g., Workday, Qlik, buyW&M, and Cascade)

Preferred Qualifications:

• Bachelor's degree from an accredited institution or an equivalent combination of education and experience
• Experience in a higher education environment
• Experience with course scheduling and class registration processes
• Familiarity with COLL designations, EPC guidelines, and use of attribute application for compliance in scheduling
• Experience with productivity systems and applications such as Workday, Qlik, buyW&M, and Cascade

Compensation: Up to $46,000 commensurate with experience

For full consideration, submit your resume and cover letter by the priority review date of 6/25/2026.

Conditions of employment:

Occasional evening and weekend work required, i.e., during department-sponsored events, home coming, graduation, lectures, etc.

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.