Compensation & HR Systems Analyst

Primary Purpose:

The Compensation & HR Systems Analyst is responsible for supporting highly specialized executive, board, equity, and deferred compensation programs across the enterprise. This role requires expertise across payroll, accounting, HRIS, and executive compensation and serves as a key partner to Accounting, Legal, Payroll, and Total Rewards leadership. This position plays a critical role in ensuring accuracy, compliance, governance, and system integrity related to board compensation, deferred compensation plans, equity awards, and employment agreements.

Essential Responsibilities:

Board & Executive Compensation Administration

• Administer monthly compensation and fee payments for regional and corporate board members, ensuring accuracy, timeliness, and proper approvals.
• Coordinate with Payroll and Accounting Departments to ensure proper processing, reconciliation, and reporting of board compensation.
• Prepare supporting documentation and reports for internal review, audit requests, and governance purposes.

Deferred Compensation & SERP Administration

• Serve as the primary administrator for all non-qualified deferred compensation plans, including SERP and executive deferral programs.
• Manage executive elections, deferrals, distributions, and plan participation records.
• Partner with external vendors and recordkeepers to ensure accurate plan administration and participant reporting.
• Coordinate with Accounting on accruals, reconciliations, and required financial reporting.

Equity & Restricted Stock Administration

• Own the administration, tracking, and reporting of restricted stock awards and equity programs through the organization's partnership with Fidelity.
• Ensure accurate recording of equity grants, vesting schedules, forfeitures, and releases.
• Collaborate with Payroll and Accounting to ensure proper taxation, reporting, and compliance related to equity income.
• Provide analysis and reports to Total Rewards leadership and Legal as needed.

Employment Agreement Management

• Own and administer an enterprise-wide system for managing employment agreements, including executive contracts, offer letters, amendments, and change-in-control agreements.
• Ensure agreements are properly executed, stored, tracked, and maintained with appropriate controls and version management.
• Partner with Legal and HR to establish governance standards, reporting, and audit readiness.

HRIS, Payroll & Financial Systems Support

• Serve as a subject matter expert for executive compensation data within HRIS, payroll, and related systems.
• Ensure accurate data flow between systems supporting payroll, equity, deferred compensation, and employment agreements.
• Support testing, enhancements, and implementations impacting executive compensation processes.

Compliance, Controls & Audit Support

• Ensure programs comply with applicable tax, payroll, and regulatory requirements.
• Maintain documentation, standard operating procedures, and internal controls for all assigned programs.
• Support internal and external audits by providing data, reports, and explanations related to executive and deferred compensation.
• Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA).
• Other duties as assigned.

Minimum Required Skills & Competencies:

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• 6-8+ years of progressive experience in payroll, accounting, executive compensation, HRIS, or related functions.
• Proven ability to manage sensitive information with the highest degree of confidentiality and integrity.
• Advance attention to detail and analytical skills.
• Strong working knowledge of payroll taxation, non-qualified deferred compensation, and equity reporting.
• Strong leadership, organizational, and decision-making skills.
• Ability to independently manage complex, time-sensitive responsibilities.
• Excellent written and verbal communication skills with the ability to influence and advise senior leaders.
• High proficiency in automated payroll and HR systems, Microsoft Excel, Word, and Outlook.

Desired Skills & Competencies:

• CPA, CPP, SHRM-CP/SCP, or similar professional certification.
• Demonstrated experience administering deferred compensation, equity awards, or executive compensation programs.
• Prior experience within a regulated or financial services environment.

Physical Requirements:

• Express or exchange ideas by means of the spoken word via email and verbally.
• Exert up to 10 pounds of force occasionally, use your arms and legs, and sit most of the time.
• Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation.
• Not substantially exposed to adverse environmental conditions.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential responsibilities .