Administrative Assistant 2
eTeam
Job Title: Administrative Assistant 2
Location: Beaverton, OR
Duration: 3 months Job Role:
Location: Beaverton, OR
Duration: 3 months Job Role:
- The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.
- General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
- Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
- Gathers, compiles and reports on information relevant to supervisor's assignment.
- Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves
- Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority.
- Handles confidential information.
- May serve as the central contact for general department information.
- Logistics: Coordinates a full range of meeting, event, and travelarrangements; manages calendars.
- Works with internal/external contacts
- Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
- Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
- Utilizes on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.
- Works with travel agents, airlines, and others regarding planning and customer service issues.
- Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
- Interprets needs, determines and produces effective presentation layout, and organizes final documents.
- Reports. Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains
- On-site role at PHK; typical work hours, 4/1 hybrid schedule
- Contract will cover FTE leave; expected to run ~3 months from start date
- Degree required for this position
- Please use system-provided job description per team's request
- 2-4 years' minimum experience in a similar role required
- Top must-have skills include the following:
- Calendar management at a high level
- Ability to work in a fast-paced environment
- Microsoft Office suite expertise
- Detail-oriented
- Ability to follow through
- Professionalism
- Skills that would make a candidate stand out:
- Experience at the C-suite level
- Box experience
- Former retail experience
- ETW will support 4 senior directors in day-to-day operations
- 1 round of interview anticipated
Vacancy posted 3 hours ago
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