Events Assistant

Events Assistant

The American Enterprise Institute (AEI) seeks a full-time, in-person events assistant to assist policy scholars and their staff with event planning and execution and help plan and produce special annual events. Qualified candidates should submit a resume, cover letter demonstrating their interest in AEI's mission, and academic transcript. The anticipated start date for this position is as soon as possible.

Responsibilities

• Work with AEI scholars and their staff to plan, coordinate, and manage logistics for in-person and virtual events.
• Support the planning and execution of AEI's annual black-tie gala and a multiday policy summit.
• Assist with planning special events (including department, institutional, and donor events), which may include researching and coordinating with venues and engaging with vendors for food and beverages, lodging, transportation, and audiovisual needs.
• Use various software platforms and systems to streamline processes and enhance efficiency across tasks.
• Produce metrics reports and export, format, and present data.
• Maintain the events webpage with updated and accurate information using WordPress.
• Manage the events calendar; coordinate food and beverages, setup, and audiovisual needs; and ensure daily needs related to staff and scholar meetings are met.
• Compose and disseminate event invitations, reminders, and follow-up emails via HubSpot email marketing software.
• Coordinate with AEI's Design department on the design of event and conference materials.
• Proactively develop new processes and refine existing processes to support team functionality and continuity.
• Regularly support team members in their daily tasks.
• Perform other duties as assigned.

Physical requirements and working conditions at AEI:

• The employee is regularly expected to stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard. This job requires close vision abilities due to computer work.
• The employee must be able to lift up to 30 pounds at times.
• The employee must be able to work in a confined area.
• Moderate noise (e.g., from computers, phone, printers, and light traffic) is expected.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities associated with this position.

Qualifications

• A bachelor's degree and an interest in public policy are required.
• 0–2 years of previous full-time work experience is required; previous internship experience in events, logistics, or communications is preferred.
• Excellent technical skills are required.
• Experience with data extraction, manipulation, and presentation is preferred.
• The employee must be:
• Able to work independently and proactively seek to enhance efficiency across tasks;
• Comfortable working in a fast-paced and dynamic environment;
• Solutions oriented and able to provide excellent customer service;
• Detail oriented, poised, able work well with others, and able to multitask;
• Able to effectively interact with other employees on all levels and maintain a high level of discretion;
• Well organized, with excellent communication and problem-solving skills; and
• Familiar and comfortable with substantive computer work.
• Familiarity with the following software platforms and systems is highly preferred:
• Heavy database management
• Metrics analysis
• Microsoft Office (especially Excel)
• Salesforce
• HubSpot
• WordPress
• Social Tables
• Graphic design
• HTML