Executive Assistant

Executive Assistant

It all started when engineer Fred Luddy wrote code that automated a tedious task for his coworker, Phyllis. She cried tears of joy. That moment inspired Fred to build a company that could do that for everyonefreeing people from busywork so they could focus on meaningful work. Today, ServiceNow is the AI control tower for business reinvention. Our ServiceNow AI platform brings together any AI, any data, and any workflow helping 85% of the Fortune 500 work smarter, faster, and better. We're building an AI-native culture where technology and talent are unstoppable together. And we're just getting started.

Join us to put AI to work for people.

Job Description

What you get to do in this role:

• Schedule appointments, plan?meetings, and maintain complex and changing calendars,?while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence?including emails, presentations and reports. Review outgoing?correspondence for accuracy, format consistency, signatures?and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time.?Make decisions regarding short-term priorities and work?activities.
• Arrange all travel to ensure consistency within company?procedures and support organization in obtaining necessary?travel documents including Visa/passport, while maintaining?Leadership expenses/credit card?reconciliation.
• Identify issues within the?organization and initiate or?facilitate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and?travel systems and other internal processes and tools. Compile,?prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications

To be successful in this role you have:

• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
• 10+ years experience?supporting VP?level
• Highly organized with?exceptional?communication?skills and?ability to manage a?variety of high priority?projects?from multiple?management and?professional?levels
• Desire to grow and take on?your?own projects
• Professional?demeanor?and soft-skills
• Positive and personable?can-do attitude
• Proficient in Zoom,?Microsoft Office suites (Word,?Excel,?PowerPoint, Outlook),?Box,?Concur and Google Docs
• Experience handling?confidential?materials

Additional Information

We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here . To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service.

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.

We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact View email address on click.appcast.io for assistance.

For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.