Benefits Specialist

Benefits Specialist

Proskauer Rose LLP is seeking a detail-oriented and service driven Benefits Specialist to support the administration of the Firm's U.S. benefits and well-being programs. This role plays a key part in delivering a smooth, and efficient employee experience through accurate processing, responsive support, and effective coordination with internal stakeholders and external vendors.

The ideal candidate brings strong organizational skills, a foundational understanding of benefits administration and well-being plans, and a proactive, solutions-oriented approach to supporting both employees and program operations.

Responsibilities

U.S. Benefits Administration

• Support the day-to-day administration of U.S. health and welfare benefit plans, including medical, dental, vision, life insurance, disability, and related programs.
• Process benefits enrollments, life event changes, and terminations in HR systems, ensuring accuracy and timeliness.
• Review benefits data and assist with payroll inputs, including deductions and retroactive adjustments.
• Partner with Payroll and HR Operations to help reconcile benefits and payroll data and resolve discrepancies.
• Respond to employee inquiries regarding benefits coverage, eligibility, and enrollment, providing clear and timely guidance.
• Escalate complex issues to the Manager as appropriate.

Open Enrollment Support

• Support the execution of annual U.S. Open Enrollment, including system testing, data validation, and coordination with vendors.
• Assist in preparing employee communications and materials.
• Provide front-line support to employees during enrollment, helping to ensure a smooth and efficient process.
• Assist with post-enrollment audits and reconciliation.

Well-being Program Support

• Support the administration of the Firm's overall (worldwide) Well-being program, including coordination of well-being initiatives, events, and campaigns.
• Assist with vendor coordination, scheduling, and logistics for well-being programming.
• Help track participation, engagement, and program outcomes.
• Support communications and promotion of well-being offerings to employees.
• Provide administrative and operational support to the Manager in evolving and enhancing the program.

Leaves of Absence & ADA Accommodations

• Serve as backup for the administration of U.S. leaves of absence by assisting with tracking, documentation, and coordination with internal stakeholders and vendors as needed.
• Help maintain accurate records and ensure required documentation is collected and organized.
• Provide backup assistance in responding to employee inquiries related to leave processes and next steps.

Vendor Coordination & Administration

• Serve as a day-to-day contact for benefits vendors, assisting with issue resolution and information requests.
• Support invoice processing, tracking, and reconciliation.
• Assist with vendor data exchanges and file management.

Data, Reporting & Process Support

• Maintain accurate benefits data in HR systems and ensure data integrity.
• Support reporting and analysis related to benefits and well-being programs.
• Assist in documenting processes and identifying opportunities for improved efficiency and service delivery.

Global Benefits Exposure & Development

• Develop cross-functional knowledge of global benefits programs to provide backup support across non-U.S. regions, ensuring continuity of service as needed.

Qualifications

• Bachelor's degree required.
• 3+ years of experience in benefits administration or HR operations.
• Foundational knowledge of U.S. health and welfare benefits; exposure to leave administration a plus.
• Strong attention to detail and ability to manage multiple tasks with accuracy.
• Experience working with HR systems and data; comfort with Excel.
• Strong interpersonal and communication skills, with a customer service mindset.
• Ability to handle sensitive information with discretion and professionalism.
• Eagerness to learn and grow within benefits and well-being program management.

This position will require physical presence in Proskauer's offices on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation for this position is $80,000 - $100,000. Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.