Senior Coordinator, LA28 Olympic & Paralympic Hospitality

Senior Coordinator, Olympic & Paralympic Hospitality

On Location is seeking a Senior Coordinator, Olympic & Paralympic Hospitality to support the Executive Vice President, General Manager, Olympics and Paralympics both administratively and project based. This role requires an exceptionally organized, proactive, and resourceful professional who thrives in a fast-paced, dynamic environment and can manage shifting priorities with discretion and professionalism. The ideal candidate will be highly detail-oriented, a strong communicator, and able to anticipate needs, manage complex scheduling and logistics, and help ensure seamless day-to-day executive operations. Experience in large-scale sports and entertainment events and/or hospitality is strongly preferred.

Essential Functions & Responsibilities

• Take on increasing responsibility across a variety of projects related to Olympics and Paralympic hospitality planning and execution
• Help oversee On Location's Paralympic hospitality program including working cross-functionally to keep project on track
• Oversee key planning meetings including schedule development, conference room coordination, meal planning, travel and logistics, dinners, gatherings as needed
• Manage the General Manager's calendar, including scheduling and confirming meetings, calls, and events; support other key leaders as needed
• Prepare materials and logistics for meetings, presentations, and executive visits
• Capture meeting notes, action items, follow-ups, and help track deliverables to completion
• Coordinate complex domestic and international travel, including itineraries, lodging, transportation, and restaurant reservations
• Handle expense reports, approvals, and other administrative processes in accordance with company policy
• Screen and prioritize incoming requests, correspondence, and meeting inquiries
• Liaise with internal and external stakeholders at all levels with professionalism and discretion
• Support special projects and cross-functional initiatives as needed
• Maintain organized files, records, and communications to support efficient executive operations
• Partner closely with the General Manager and broader team members to ensure smooth execution across priorities and deadlines

Travel

Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays.

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

Qualifications

• Bachelor's degree preferred
• Prior experience supporting senior executives in a fast-paced environment
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt quickly to changing needs
• High level of discretion when handling confidential information
• Professional, proactive, and customer-service-oriented mindset
• Strong interpersonal skills and ability to build trusted relationships quickly
• Proficiency with Microsoft Office and common collaboration tools

• Prior experience supporting C-suite or executive leadership in sports, entertainment, or a related industry
• Prior experience in large scale event management and/or hospitality
• Experience coordinating international travel and logistics
• Interest/Knowledge of sport a plus
• Friendly and positive attitude, works well with others

Core Values

• Exceed all service expectations with our customers, our partners, and each other.
• Create value by enriching people's lives.
• Do the right thing and bring others along with us always.
• Propel the power of diversity, in thought, team and experience.
• Partner to generate win-win solutions.
• Ignite and empower our team's entrepreneurial spirit.
• Exude respect and gratitude treat others as you would want to be treated.

Compensation

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life, and disability insurance, paid time off, and 401k plan.

On Location is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.