Office and Contracts Manager

Job Description

Job Description

About This Role

We are seeking an Office and Contracts Manager to join our team at Child Care Aware of Missouri. In this key support role, you will be responsible for organizing, maintaining, and streamlining office operations and contracts, while providing exceptional day-to-day support to the CEO and contributing to the overall success of the organization. As a detail-oriented and enthusiastic individual who excels in a collaborative environment, you will thrive in this dynamic role that requires a strong focus on organizational efficiency, customer service, and teamwork.

Responsibilities:  

• ·        Provide administrative and executive support to the CEO.
• ·        Provide administrative support for the Board of Directors and their meetings via the CEO.
• ·        Work with Chiefs and CEO to manage and submit expenses via ExpenseWire.
• ·        Manage postage machine and copy machines and orders supplies as needed.
• ·        Manage office supply inventory and orders as needed.
• ·        Manage shredding services as needed.
• ·        Manage other office supplies such as kitchen supplies, board meeting supplies, and other as needed items.
• ·        Manage the phone system (main phone messages, mailbox assignment, holidays, etc.).
• ·        Greet visitors, distribute incoming mail, assist with large mailing projects.
• ·        Assist with logistics for Two Thousand Steps to Make a Difference fundraising walk and/or Give STL Day.
• ·        Assist with programmatic support when needed (mailings, phone calls to childcare programs, etc.).
• ·        Assists with programmatic and/or accounting filing.
• ·        Manages the contract filing process for government contracts, foundation grants, vendors, and consultants.
• ·        Engages in the organization’s fundraising and friend-raising activities.
• ·        Promotes the Mission, Vision, Beliefs, and Values of CCAMO.
• ·        Engage in other duties, as assigned.

• ·        Three (3) to five (5) years related experience required; administrative and/or non-profit experience preferred.
• ·        An associate degree in business administration, communication or a related field is required. Bachelor's degree is a plus.
• ·        Excellent written, verbal, and interpersonal communication skills; ability to communicate clearly and succinctly with consideration to various audiences.
• ·        Goal-oriented and highly organized self-starter who maintains high standards for their own work and the work of others.
• ·        High level of initiative and exceptional problem-solving skills.
• ·        Strong collaborator who works well independently or on team projects.
• ·        Must demonstrate ability to manage multiple tasks and meet deadlines.
• ·        Excellent organizational skills with strong attention to detail and problem-solving abilities.
• ·        Proficiency with Microsoft Office products.

• Benefits: Company contribution to 401k vested 100% at time of hire. Flexible schedule.