Office Administrator

We are seeking a highly organized, proactive, and detail-oriented Office Administrator. This individual will serve as a key operational partner, helping manage finances, coordinate with external advisors, maintain accurate records, and ensure business and personal affairs are handled efficiently for the owner.

Key Responsibilities

• Maintain accounting records for all LLC's using QuickBooks.
• Process transactions, reconcile accounts, and support month-end reporting activities.
• Ensure financial records are accurate, organized, and up to date.
• Monitor cash balances across multiple accounts and entities.
• Collect and organize tax documents, including K-1s, 1099s, W-2s, and related filings.
• Coordinate with external CPAs, attorneys, and other advisors to support tax and compliance requirements.
• Maintain organized records of all tax and legal documentation.
• Process payroll and maintain employee records using Paychex.
• Support onboarding, benefits administration, and other routine HR functions.
• Prepare reports, presentations, and materials for quarterly meetings and special initiatives.
• Manage sensitive documents and confidential information.
• Support the Founder and leadership team with project coordination and ad hoc requests.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of experience supporting executives, business owners, professional services firms, or financial organizations.
• Background in accounting, finance, legal administration, or executive support strongly preferred.
• Proficiency with Microsoft Office Suite, particularly Excel and PowerPoint.
• Experience with QuickBooks required; Paychex experience preferred.
• Strong analytical, organizational, and problem-solving skills.
• High level of discretion and ability to manage confidential financial and personal information.
• Comfortable handling multiple priorities in a fast-paced, entrepreneurial environment.

What We're Looking For

The successful candidate is someone who enjoys being the go-to person who keeps everything running smoothly. They are resourceful, organized, technologically savvy, and comfortable balancing financial, administrative, and operational responsibilities while working closely with senior leadership in a highly confidential environment.

Equal Employment Opportunity

We are an Equal Opportunity Employer and are committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. We value diverse experiences, perspectives, and backgrounds and believe they strengthen our organization.