Accounts Payable Specialist

Job Description

Job Description

SUMMARY: The Accounts Payable Specialist will be responsible for processing all accounts payable invoices, from verification and posting to payment. They will also be held responsible for weekly financial reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

·         Processing and recording of accounts payable invoices, ensuring all invoices are approved internally and paid accurately

·         Follow-up with department managers for invoice approvals, questions, and resolutions

·         Review vendor statements for accuracy, following up on missing invoices or discrepancies in a timely manner

·         Review all vendor correspondence via phone and e-mail

·         Prepare weekly check run batches and review for accuracy before processing

·         Document and maintain all accounts payable procedures to ensure accuracy and completeness

·         Maintain vendor accounts with current address, payment terms, etc.

·         Identify and maintain 1099 vendor payments, files, and tax reports

·         Process customer payments

·         Perform Monthly reconciliations

·         Maintain a large number of vendor accounts while staying in compliance policies and procedures

·         Maintains compliance of IATF 16949 / ISO 9001 / ISO 14001

Follows all safety, housekeeping (5S) and company policies and procedures.

Coordinates and maintains all job responsibilities in a continuous and flexible manner and performs other related duties and job assignments as required.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Associates Degree equivalent from a two-year college or technical school in accounting or related field is preferred.  Minimum of 1 years’ experience in an accounts payable role. Knowledge of general accounting principles, regulatory standards, and compliance requirements. Strong organizational and time management skills. Ability to work independently and in a team environment. Task driven and detail oriented. Ability to communicate effectively and professionally with staff, management, customers, and vendors via e-mail and phone. Strong computer skills and adaptability to learn new software systems. Proficient in MS Office, Excellent analytical, problem solving and decision-making skills.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly spend long hours sitting and using office equipment and computers. Regularly spend long hours in intense concentration reviewing and entering financial information into a computer. Occasionally lift 5-10 pounds.