Administrative Specialist Manufacturing

Temporary Position with Potential for Temp-to-Hire

Pay Rate: $25.00/hour

Schedule: Monday-Friday | 100% Onsite | 6:30 AM - 3:30 PM OR 7:00 AM - 4:00 PM

Position Summary

Ultimate Staffing is seeking a detail-oriented and customer-focused Manufacturing Administrator to support the operations of a growing aerospace organization. This is an excellent opportunity for an organized administrative professional who thrives in a fast-paced environment and enjoys supporting both internal teams and external customers.

The ideal candidate will provide a variety of administrative and customer service support functions related to manufacturing operations, ensuring accurate order processing, documentation management, and exceptional customer service.

Key Responsibilities

• Process customer quotes and orders through the company's ERP system while maintaining accuracy and adherence to established procedures.
• Perform data entry and maintain customer records and files.
• Assist with customer feedback initiatives, including phone calls and online surveys.
• Support shipping and receiving activities, monitor order status, and help ensure on-time delivery.
• Generate reports and provide updates to internal teams regarding order status and manufacturing activities.
• Maintain operational documents, manuals, and training records.
• Build positive working relationships with customers, suppliers, and internal departments.
• Follow up with customers to ensure satisfaction and resolve questions or concerns in a timely manner.
• Perform additional administrative and operational support duties as assigned.

Qualifications

• Post-secondary education or 1-2 years of related administrative, customer service, order processing, or office support experience in a fast-paced environment.
• Excellent written and verbal communication skills.
• Customer service mindset and relationship-building abilities.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with Epicor, Connect ERP, or another ERP system strongly preferred.
• Strong organizational skills with exceptional attention to detail .
• Ability to multitask, prioritize workload, and manage multiple projects simultaneously.
• Proactive problem-solving skills with the ability to work independently.

Why Join This Opportunity?

• Competitive pay of $25/hour
• Fully onsite, Monday-Friday schedule
• Consistent first-shift hours
• Opportunity to gain experience within the aerospace manufacturing industry
• Potential for temp-to-hire based on performance and business needs

If you have any questions, please email Amy at

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.