Office Administrator

Job Description

Job Description

Position: Office Administrator

  Location: Monroe, WA

  Compensation: $25.00 – $30.00 per hour (DOE)

  Schedule: 32-40 hours per week / Monday – Friday (Flexible)

About Us

CNC is a well-established, family-owned specialty contracting company delivering high-performance commercial and industrial flooring solutions. With decades of industry expertise, we take immense pride in our craftsmanship and long-standing relationships with our clients and crew members.

We are seeking a proactive, organized, and dependable Office Administrator to join our team in Monroe, WA. In this role, you will be the administrative backbone of our operations, ensuring smooth day-to-day office functionality and providing support to our management team, estimators, project managers, and field crews.

Key Responsibilities

1. General Office Administration & Daily Operations

·         Serve as the welcoming first point of contact for the office, answering incoming telephone calls with a professional, courteous demeanor.

·         Process incoming and outgoing mail, parcels, and general email correspondences.

·         Monitor and replenish office supplies, kitchen/breakroom inventory, and company apparel orders in a timely manner.

·         Maintain an orderly, efficient physical office space and organized digital filing structure.

·         Scan, catalog, and archive receipts, invoices, and operational paperwork for paperless record-keeping.

2. Operational & Project Support

·         Assist estimators with organizing incoming bid requests, entering prospective client data and managing bid distributions.

·         Manage project startup and closeout documentation workflows: establish digital project files, review contract administrative requirements, order Certificates of Insurance (COIs), compile and transmit required product submittals, change orders, and job-specific safety compliance packages.

·         Coordinate travel logistics for project managers and field crews (booking hotels, short-term rentals/Airbnbs, flights, and related reservations).

·         Facilitate seamless day-to-day communication between office staff, project managers, and job-site crews.

3. Compliance, Fleet & Human Resources Assistance

·         Facilitate new-hire onboarding paperwork, ensuring personnel records and tax forms are complete, accurate, and securely stored.

·         Maintain safety documentation, training records, and compliance logs in accordance with state, federal, and industry standards.

·         Administer fleet vehicle registrations, order and manage company fuel cards, and assist with annual Department of Transportation (DOT) compliance records.

Qualifications & Skills

Required:

·         Experience: 2+ years of professional administrative support, office management, or clerical experience (prior background in construction, specialty contracting, or trade service environments is strongly preferred).

·         Software Proficiency: Strong proficiency with Microsoft Office 365 (Word, Excel, Outlook) and Google Workspace; quick learner with digital filing systems.

·         Typing & Data Entry: Fast, accurate typing skills and strong keyboarding proficiency, with sharp attention to detail when drafting email correspondence, entering data, and producing project documents.

·         Communication Skills: Excellent written and verbal communication skills with a polished, professional phone demeanor.

·         Organization & Multitasking: Exceptional organizational and time-management capabilities, with a proven ability to prioritize independently in a steady, self-directed environment.

·         Integrity & Discretion: High degree of personal integrity, discretion, and reliability when handling confidential personnel and business information.

Preferred:

·         Active Washington State Notary Public commission (or willingness to obtain one).

·         Valid driver’s license and reliable transportation.

What We Offer

·         Competitive Pay: $25.00 – $30.00 per hour (DOE) with regular performance reviews.

·         Paid Time Off (PTO): Accrued vacation and Washington Paid Sick Leave.

·         Health Coverage: Comprehensive medical, dental, and vision insurance options.

·         Retirement Planning: 401(k) retirement plan with company match.

·         Workplace Culture: A supportive, family-owned company environment that values dependability, teamwork, and long-term career growth.

·         Flexibility: Work-life balance with flexible Monday through Friday scheduling.

CNC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

CNC is a well-established, family-owned specialty contracting company delivering high-performance commercial and industrial flooring solutions. With decades of industry expertise, we take immense pride in our craftsmanship and long-standing relationships with our clients and crew members.

Company Description

CNC is a well-established, family-owned specialty contracting company delivering high-performance commercial and industrial flooring solutions. With decades of industry expertise, we take immense pride in our craftsmanship and long-standing relationships with our clients and crew members.