Accounts Payable Specialist I

POSITION SUMMARY:

This position is responsible for maintaining accurate and timely records of expenditures as well as prompt payment processing for both internal and external customers. The position will monitor the Accounts Payable Inbox, assist with mailing checks, and filing documentation. 

DUTIES AND RESPONSIBILITIES: 

Payment Processing

• Process vendor invoices by verifying purchase orders submitted in Purchase Requisition System (APuRS), to ensure they are accurately coding and received all the appropriate approvals. 

• Assist in preparing check-runs and preparing checks for signature.

• Audit employee expense reports in a timely manner through the verification of receipts, exchange rates, coding, accuracy, and supporting documentation.

Vendor Management

• Maintain and monitor list of active utilities to ensure all accounts are current.

• Verify vendor statements and handle correspondence involving accounts payable

• Act as the liaison in the resolution of complaints, issues, or reconciliations between the vendor, internal customers, and the Finance team.

• Prepare credit card payments for processing through the verification of charges, accurate coding, and payments made.

Tracking and Reporting

• Maintain historical records for all accounts payable transactions

• Verify and audit work for completeness and accuracy according to established controls

• Perform tasks associated with month-end and annual close processes as assigned by Manager

• Maintain accounts payable files

• Prepare analysis and reconciliations as required by Manager

• Specific duties may vary depending upon departmental needs

EXPERIENCE AND QUALIFICATIONS:

• Associate’s degree in Accounting or a related field preferred 

o Additional experience may substituted for an Associate’s degree

• Minimum 2 years of related Accounts Payable experience

• Experience with ERP/Financial systems required

KNOWLEDGE, SKILLS AND ABILITIES:

• Logical problem solving and demonstrated ability to organize and move project tasks forward in an orderly and structured fashion

• Demonstrated aptitude in designing and maintaining electronic spreadsheets and databases

• Ability to assess situations and information, think creatively, devise a better way of doing things, and make good judgments in the execution of job responsibilities

• Attention to detail with demonstrated commitment to excellence and performance

• Excellent oral, written communication and interpersonal skills

• Proficiency in MS Office suite; specifically MS Excel

• A wide degree of creativity and latitude is expected including the ability to multi-task and work productively in a demanding financial environment with changing priorities

PHYSICAL DEMANDS:

This position requires the ability to communicate and exchange information, utilize equipment necessary to perform the job, and move about the office.

WORK ENVIRONMENT:

Standard office environment with occasional weekends and extended days 

COMPENSATION SUMMARY:

The annual base salary for this position ranges from $45,500 to $65,975. This salary range represents a general guideline as MSD considers other factors when presenting an offer of employment, such as scope and responsibilities of the position, external market factors, and the candidate’s knowledge, skills, abilities, education and experience. Employees may qualify for a discretionary or non-discretionary bonus in addition to their base salary. These annual bonuses are intended to recognize individual performance and enable employees to benefit from the Company's overall success.

BENEFITS SUMMARY:

At MSD, we offer a comprehensive benefits package to support our employees' well-being and financial security. In addition to competitive salaries, our benefits include medical, dental, and vision coverage, along with prescription benefits. We provide a 401(k) plan with company matching, flexible spending accounts, and company-paid short- and long-term disability insurance as well as group life and accidental death and dismemberment insurance. Our offerings also encompass paid vacation, paid sick leave, paid holidays, and paid parental leave, along with an employee assistance program. Additional voluntary perks include a fitness club membership contribution, pet insurance, identity theft protection, home and auto insurance discounts, and optional supplemental life insurance.

EEO/AA STATEMENT:

MSD is an Equal Opportunity/Affirmative Action Employer. We are committed to fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity. We welcome applications from all qualified candidates, making employment decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, genetic information, marital status, national origin, age, protected veteran status, pregnancy, disability status, or any other protected characteristic. For our full EEO/AA and Pay Transparency statement, please click on the following link: . 

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