Registrar/Counselor Secretary - Bilingual Preferred

Reports To: Principal

Duty Days: 221 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS03

Qualifications:

College hours, high school diploma or GED


Work with confidential material


Proficient keyboarding, word processing, and file maintenance skills


Excellent organization, communication, and interpersonal skills


Detail oriented


Ability to work with deadlines and handle interruptions

Primary Purpose:

Develop, maintain and manage the student record system at the campus assigned

Major Duties and Responsibilities:

1. Register and withdraw students.
2. Post grades and test scores to permanent records.
3. Maintain student information.
4. Prepare transcript requests for mailing.
5. Keep a daily log of enrollment count.
6. Assist with graduation and diplomas.
7. Assist with scheduling.
8. Prepare Driver Education Insurance Verification forms.
9. Perform receptionist duties.
10. Maintain filing system.
11. Computer data entry.
12. Coordinate student information with administrators.
13. Assist with grade postings and averaging.
14. Assist in maintaining student folders.
15. Balance auditable documents and maintain files for auditable documents.

Equipment Used:

Personal computer, printer, copier, calculator, and fax machine.

Working Conditions:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions. Prolonged use of the computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.