Contract Administrator

Job Description

Job Description

The Contract Administrator supports construction operations by managing contracts, subcontracts, insurance and bonding documentation, compliance requirements, and project records throughout the project lifecycle. This position serves as a key resource for project teams, helping ensure contractual compliance, document accuracy, risk mitigation, and timely administration of contract-related requirements.

Main Job Tasks & Responsibilities

• Administer owner contracts, subcontracts, purchase orders, and vendor agreements.
• Maintain contract records and project documentation throughout the project lifecycle.
• Coordinate contract execution, distribution, closeout activities, and document retention procedures.
• Communicate contractual obligations, milestones, notices, deadlines, and compliance requirements to project teams.
• Assist project teams in interpreting contract requirements, maintaining compliance with contract terms, and identifying key contractual obligations and flow-down requirements.
• Support subcontract administration, execution tracking, compliance documentation, correspondence, and contract modifications.
• Coordinate insurance certificates, endorsements, bonding requirements, and related documentation with project teams, brokers, and carriers.
• Monitor project-specific insurance, bonding, and contractual compliance requirements.
• Coordinate change order documentation, contract modifications, approvals, and related recordkeeping.
• Monitor contractual notice requirements related to changes, delays, and other project impacts.
• Maintain documentation related to claims, disputes, risk management activities, and contractual correspondence.
• Support contract databases, document control systems, audits, and compliance with company policies and procedures.
• Serve as a contract resource for project managers, operations personnel, and external parties by responding to contract-related inquiries and providing project status updates.
• Support training, process improvement, and educational efforts related to contract administration procedures.
• This job description is not intended to be an exhaustive list of all responsibilities and duties associated with the position. Additional responsibilities may be assigned as needed to support business and operational objectives.

Knowledge, Skills, & Abilities

• Knowledge of construction contracts, subcontract agreements, procurement processes, insurance requirements, and bonding requirements.
• Understanding of construction contract terminology and risk allocation principles.
• Strong organizational, communication, and document management skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail, accuracy, and problem-solving abilities.
• Ability to maintain confidentiality, professionalism, and positive working relationships.
• Proficiency with Microsoft Office, Teams, SharePoint, and related software systems.
• Experience supporting claims, dispute resolution, and compliance activities is preferred.

Education & Experience

• Bachelor's degree in Business Administration, Construction Management, Legal Studies, Finance, or a related field preferred.
• Three (3) or more years of contract administration experience, preferably within the construction, insurance, or legal industry.
• Experience in heavy civil, utility, industrial, or commercial construction preferred.
• Familiarity with public and private construction contracting requirements preferred.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Periodic travel to project sites, company locations, and meetings may be necessary to support project and contract administration activities.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle and feel; reach with hands and arms; and communicate effectively. The employee is occasionally required to stand; walk; and stoop, kneel. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision.

Equal Opportunity

The Beaver Companies provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.