Accounts Payable Specialist

Job Full Description

Accounts Payable Specialist/Administrative Assistant


Dynamic marketing agency in Colonie, NY seeking a dedicated and detail-oriented Account Reconciliation Specialist/Administrative Assistant. This role is essential in ensuring the accuracy and integrity of financial data through meticulous account reconciliation, data entry, and administrative support.


Job Type : Full-time


Work Schedule: Flexible within 8:00 AM - 5:00 PM - Monday through Friday


Pay Rate: $20-$26/Hour (based on experience)


Benefits (once hired on):

• Health, dental, vision and tele-medicine after 60 days of full-time employment
• PTO
• Paid Holidays

Key Responsibilities:

• Manage accounts payable and receivable processes, including invoice verification, payment processing and reconciling shipping invoices
• Utilize QuickBooks Desktop to maintain accurate records
• Conduct bank statement reconciliations and resolve discrepancies promptly
• Assist with month-end closing activities by preparing journal entries and supporting documentation
• Maintain organized records of financial transactions, vendor files, and administrative documentation
• Provide administrative support including scheduling meetings, managing correspondence, and handling inquiries
• Establish references and protocols for the office by outlining procedures for protection, new hires, retention and staff transfers
• Provide orientation and training to new employees
• Build and maintain strong relationships with promotional product vendors
• Coordinate with IT Department on all office equipment needs

Qualifications:

• Minimum of 2 years of experience in account reconciliation or related finance roles
• Working knowledge with QuickBooks Desktop
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of financial concepts including debits & credits, journal entries, balance sheet reconciliation, accounts payable/receivable management
• Excellent organizational skills with attention to detail; capable of managing multiple priorities efficiently
• Strong analytical skills with the ability to perform account analysis and identify discrepancies
• Effective communication skills for collaborating across departments and supporting administrative functions

The successful candidate will be responsible for bookkeeping tasks involving accounts payable, accounts receivable, data entry, excel work and various small projects along with assisting in promotional product orders and sourcing. Must be well organized and enjoy the administrative challenges of supporting an office of diverse people.


To APPLY please submit an online application at or call View phone number on click.appcast.io.


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About Us:


Express Employment Professionals is a leading staffing provider in the U.S., Canada and South Africa. At Express Employment Professionals we will assess your skills, offer you interview and résumé writing tips, and work with you to find a job that fits your needs and abilities. You will never pay a fee at Express, and you'll have the opportunity to earn benefits such as medical insurance, holiday pay, vacation pay, referral bonuses, and much more.


Express Employment Professionals is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all people and to hire and promote individuals solely based on their qualifications for the job.


In compliance with applicable federal, NYS, and local law, employment decisions are based on business needs, job requirements, and an individual's qualifications regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status. We do not tolerate discrimination or harassment based on any of these characteristics and expect that our employees and associates will cooperate in maintaining an atmosphere free of discrimination and harassment.

Express Office (Albany):
501 New Karner Road
Rosewood Plaza
Albany, NY 12205

Albany, NY
2926
501 New Karner Road
Albany, NY 12205