Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to support daily office operations and create a welcoming experience for visitors and callers. This contract-to-permanent position is ideal for someone who is organized, poised, and confident handling a busy front desk while keeping administrative tasks on track. The role requires strong communication, sound judgment, and the ability to manage multiple priorities in a well-organized office setting.

Responsibilities:
• Welcome guests, employees, and vendors at the front desk and provide courteous, attentive assistance upon arrival.
• Manage incoming phone calls through a multi-line switchboard, direct inquiries to the appropriate contacts, and take accurate messages when needed.
• Coordinate conference room readiness by arranging rooms before meetings and restoring spaces afterward.
• Perform routine administrative support such as copying, scanning, filing, and preparing office documents.
• Monitor shared office areas to help maintain an orderly, efficient, and well-run environment.
• Respond to email and in-person requests promptly while delivering a high level of customer service to internal and external contacts.
• Use Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, to complete correspondence, scheduling, and basic reporting tasks.• Prior experience in a front desk, receptionist, or similar administrative support role is preferred.
• Demonstrated ability to manage a high volume of inbound calls using a multi-line phone system.
• Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Effective verbal and written communication skills with a detail-oriented and customer-focused approach.
• Proven organizational skills with the ability to multitask, prioritize responsibilities, and meet deadlines.
• Comfort using standard office equipment, including copiers, scanners, and phone systems.
• Strong problem-solving ability, reliability, and attention to detail in a fast-paced office environment.