Executive Assistant

Executive Assistant to CEO | Redwood City, CA | Up to $250K Base

Our client, a leading enterprise software and artificial intelligence company, is seeking a highly experienced Executive Assistant to support its CEO in a fast-paced, high-performance environment. This is a unique opportunity to partner closely with a founder-level executive and serve as a trusted right hand across both strategic and day-to-day operations. The ideal candidate is proactive, exceptionally organized, highly polished, and thrives in high-pressure environments that require urgency, discretion, and strong judgment. This role is fully onsite in Redwood City, CA. The CEO operates in a demanding, high-visibility environment, requiring someone who is adaptable, responsive, and comfortable with a 24/7 mindset, including after-hours support.

What Youll Do

Provide high-level executive support to the CEO, including calendar management, inbox management, travel coordination, and meeting preparation

Manage complex, high-volume scheduling across executive leadership, external stakeholders, and the family office

Draft, proofread, edit, and manage communications on behalf of the executive

Serve as a strategic gatekeeper and liaison between the CEO, leadership teams, business partners, and personal contacts

Coordinate domestic and international travel logistics, detailed itineraries, and expense management

Support occasional personal assistant responsibilities and special projects as needed

Anticipate executive needs proactively and execute with urgency, discretion, and strong judgment

Handle highly confidential information with professionalism and maturity

Maintain flexibility and responsiveness outside standard business hours when required

What Were Looking For

Significant experience supporting founders, CEOs, or senior-level executives in fast-paced, high-expectation environments

Strong executive presence with excellent written and verbal communication skills

Exceptional writing, proofreading, and editing abilities

Ability to remain calm, composed, and resourceful under pressure

Highly organized with strong attention to detail and consistent follow-through

Comfortable managing both executive assistant and occasional personal assistant responsibilities

Ability to multitask, prioritize effectively, and adapt quickly in a changing environment

Experience interfacing with family offices is highly preferred

Prior experience in enterprise software, AI, technology, or founder-led organizations is strongly preferred

Comfortable operating with a high level of urgency and responsiveness when needed

Compensation & Benefits

$150,000 - $250,000, depending on experience

Comprehensive benefits package

Exceptional long-term growth opportunity within a high-profile AI company

Opportunity to work directly alongside a visionary founder and executive leadership team

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.