Human Resources Coordinator

EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability

Position Summary

The HR Coordinator will play a key role in supporting the day-to-day HR operations of an Infrastructure Services organization, with primary responsibility for new hire onboarding and orientation, maintaining the Human Resources Information System (HRIS), managing Form I-9 compliance, and processing office orders/supplies. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Onboarding & Orientation

• Coordinate and lead new hire onboarding, including scheduling, paperwork, and welcome materials
• Conduct new employee orientation sessions covering company policies, benefits, and culture
• Partner with hiring managers and IT to ensure new hires have equipment, system access, and workspace ready on day one
• Serve as the primary point of contact for new employees during their first weeks
• Track onboarding completion and gather feedback to improve the process

HRIS Administration

• Maintain accurate and up-to-date employee records in the HRIS
• Process new hire, termination, and change-of-status transactions
• Generate HR reports (headcount, turnover, compliance) as requested
• Audit data regularly to ensure accuracy and compliance
• Serve as a resource for employees and managers on HRIS self-service functions

I-9 & Compliance

• Complete, verify, and maintain Form I-9s for all new hires in accordance with federal requirements
• Monitor expiration dates and re-verify work authorization as needed
• Maintain organized, audit-ready I-9 files
• Stay current on changes to I-9 and E-Verify requirements

Office Administration

• Process and track office supply orders and vendor requests
• Maintain relationships with office vendors and suppliers
• Monitor inventory levels and budget for office supplies
• Support general office operations as needed

General HR Support

• Assist with HR projects, events, and initiatives as assigned
• Respond to employee inquiries regarding policies, procedures, and benefits
• Support recordkeeping and filing in compliance with company and legal standards
• Maintain confidentiality of sensitive employee information

Qualifications

Required

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent work experience)
• 1-3 years of experience in an HR support, coordinator, or administrative role
• Working knowledge of I-9 compliance and employment verification processes
• Experience with HRIS platforms (e.g., ADP, Workday, UKG, Paycom, or similar)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to handle confidential information with discretion

Preferred

• Experience in the construction, infrastructure, or engineering services industry
• SHRM-CP, PHR, or equivalent certification (or in progress)
• Familiarity with E-Verify systems
• Previous union experience

Core Competencies

• Organization & Time Management
• Customer Service Orientation
• Attention to Detail
• Discretion & Confidentiality
• Multitasking in a Fast-Paced Environment

Knowledge, Skills, and Abilities

• Knowledge of federal and local labor laws and requirements
• Knowledge of E-Verify and related processes
• Knowledge of general Human Resources practices, including onboarding, terminations, and changes of status
• Skilled in data entry, document management, and auditing practices
• Skilled problem solver
• Ability to communicate both verbally and in writing to diverse audiences
• Ability to receive direction in both verbal and written forms
• Ability to maintain confidentially
• Ability to stand, bend, lift up to 25 pounds, and twist as needed

To Staffing and Recruiting Agencies: Our company does not accept unsolicited CVs or applications from agencies. We are not responsible for any fees related to unsolicited CVs or applications and explicitly reserve the right to contact candidates presented in such unsolicited CV or application.

All applicants who are offered employment with Thayer Power & Communication Line Construction Co., LLC (TPC), will be subject to a background investigation and drug test. Offers of employment are contingent on the successful completion of a background investigation and drug test conducted in accordance with TPC Policy and state law.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability, or veteran status. In addition to federal law requirements, TPC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.