Senior Payroll & Tax Specialist

Job Description

Job Description

Essential Duties and Responsibilities

• Accurately process weekly expense reimbursements, bi-weekly payrolls, annual bonuses and service awards for multiple sites; includes time and attendance steps through calculation and post-process reporting.
• Manage full-cycle garnishment and levy activity.
• Provide prompt, courteous, and secure customer service via phone, Teams, and email for a host of payroll related questions; including time/attendance, deductions, allowances, payroll tax, address changes, system and app usage, and general problem resolution.
• Understand payroll strategies, policies and deliver service and support at a high level.
• Prepare and manage off-cycle checks, voids, and corrections – including prior quarter adjustments and W-2 corrections.
• Participate and actively contribute to HR and Payroll Hoshin, policy improvement, projects, and other continuous improvement efforts.
• Maintain accurate employee information, including demographic data, job data, status changes, and other employee data as needed.
• Prepare and provide various reports including; census data, 5500 audit preparation data, JSOX reports, and workers compensation forecasts.
• Work closely with payroll vendor, accounting & tax departments to provide required information such as 940’s, statements of deposit (SOD), and ad-hoc requests (i.e. tax credits R&D, filing for payroll taxes in Ohio).
• Prepare invoices and applicable supporting documents for payroll and benefit vendors.
• Serve as a backup for benefits administration and healthy living initiatives.
• May be required to actively participate in leave tracking process and system.
• Responsible for any ad hoc reporting regarding payroll related items.
• Actively manage time keeping system including training team members on use and procedure.
• Drive optimization by being actively engaged in continuous improvement efforts (kaizen)
• This role requires the completion of other duties as assigned

Required Education, Experience, and Skills

• Bachelor's Degree in Human Resources or related field, or equivalent years of experience is required
• SHRM or CPP certification is preferred
• 4 to 8 Years of experience in UKG Pro (or similar) pay processing system for multi-state, multi-site companies are required
• 2 years of manufacturing experience is preferred
• Expert knowledge of US Payroll, New Hire, Pay, Leave, Garnishment Regulations, and other payroll law and reporting
• Knowledge of multi-state and local payroll tax and reciprocity roles are required

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Technology Competencies

• Proficiency using Microsoft Office Suites 2016 or newer is required
• Advanced Excel skills including data forecasting, audit purposes, Pivot Tables and VLOOKUP are required

Work Environment

• Office Environment

Additional Competencies

• Ability to consistently meet deadlines is required
• Effective verbal, non-verbal, negotiation and written communication skills are required
• Ability to sustain a high degree of professionalism in interacting with internal and external customers is required
• Effective attention to detail, problem solving, analytical and organizational skills are required
• Strong organizational skills, analytical thinking skills, problem solving and project scheduling skills is required

Toyoda Gosei North America Corporation is an Equal Opportunity Employer offering a competitive compensation and benefits package.