Nursing Staff Scheduler

Salary

Up to $30.68 / hour

Overview

Elderwood at Williamsville is seeking a seasoned and resourceful Scheduler to join our team and make a difference in the lives of our residents. Minimum of two (2) years of related experience scheduling staff in a high volume healthcare environment is required.

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• 401K with Employer Matching

• Health Insurance and PTO Available

• Employee referral program

This position is located in Williamsville, NY.

Are you organized? Do you like to problem-solve? Do you understand the metrics of scheduling? Elderwood at Williamsville is looking for you! Full-time Nursing Staff Scheduler position available!

The Clinical Scheduling Specialist generates, manages and updates master schedules for the nursing department while making adjustments as needed according to budgetary constraints, census fluctuations, attendance tracking, benefit accrual entries, and leaves of absence.

Responsibilities

• Thoroughly understands and uses the master staffing schedule extensively.

• Maintains regular, consistent communication with DON/ADON to ensure coordination of staffing.

• Prepares daily staffing sheets with continual revisions as necessary.

• Follows company policies for staffing as well as budgeted guidelines for assignment of staff.

• Completes a listing of vacant nursing positions for DON weekly.

• Schedules staff time off requests according to established guidelines and the DON/ADON's approval/direction.

• Ensures at least one other staff member is trained on the scheduler’s position in the event of vacation, sick leave, vacancy, etc.

• Reviews daily exception logs for payroll and assists with payroll preparation for the nursing and nursing admin department.

• Communicates regularly with agency contacts and maintains positive, proactive business relationships.

• Ensures all new staff’s orientation schedules are on the daily staffing sheets.

• Creates and maintains necessary forms for completion of scheduler tasks.

• Respects the confidentiality and dignity of all staff and residents.

• Displays professionalism and ability to work in a high volume, fast-paced environment.

• Arrives to work on time, regularly, and works as scheduled.

• Recognizes and follows the dress code of the facility including wearing name tag at all times.

• Follows policy and procedure regarding all electronic devices, computers, tablets, etc.

• Supports and abides by Elderwood’s Mission, Vision, and Values.

• Abides by Elderwood’s businesses code of conduct, compliance and HIPAA policies.

• Performs other duties as assigned by supervisor, management staff or Administrator

Qualifications

• Highschool diploma or GED equivalent

• Minimum of two (2) years of related experience in a high paced environment preferably in staffing/scheduling or operations

• Proficiency in Microsoft Excel

• Prior experience as a Certified Nursing Assistant (CNA) or Medication Technician (Med Tech) strongly preferred

• Prior experience with Kronos strongly preferred.

• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

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Posted Date2 months ago(5/6/2026 3:57 PM)

Requisition ID2026-35573

of Openings1

Area of InterestAdministration

CompanyElderwood

LocationElderwood at Williamsville

Position TypeRegular Full-Time

SalaryUp to $30.68 / hour

Reporting CategoryNon-Clinical