Administrative Professional 4

Program Coordinator

We are seeking an organized and detail-oriented Program Coordinator to provide administrative support for statewide program operations. This position coordinates meetings and events, maintains program documentation, tracks invoices and purchase orders, assists with reporting, and supports site visits and compliance monitoring.

Job Duties & Responsibilities

• Coordinate program activities, maintain calendars, and prepare informational and promotional materials.
• Track invoices, purchase orders, and program documentation; follow up on outstanding items and maintain organized records.
• Assist with preparing periodic program reports, reviewing data, and maintaining supporting documentation.
• Coordinate meetings by preparing invitations, agendas, attendance records, and minutes.
• Support site visits, document findings, and prepare reports with recommendations.
• Communicate with internal teams and stakeholders to support program operations and compliance requirements.

Requirements & Qualifications

• Bachelor's degree.
• Experience in program coordination, youth services, or related fields.
• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prepare reports, meeting materials, and professional documents.
• Strong attention to detail and ability to maintain accurate records.
• Ability to coordinate multiple tasks, follow up on outstanding items, and meet deadlines.