Procurement Lead

Job Description

Job Description

The Procurement Lead supports enterprise-wide procurement initiatives by coordinating vendor programs, administering supplier accounts, and assisting business units with purchasing-related needs. This role serves as the primary contact for approved vendor programs, office supply management, and travel program support. This role partners with team members and cross-functional business units to resolve issues and maintain accurate records and reporting. 

Responsibilities

• Serve as the primary contact for assigned national vendor programs.
• Monitor new locations and acquisitions and coordinate timely onboarding to approved vendor programs and purchasing accounts.
• Partner with vendors and internal stakeholders to resolve service, billing, ordering, and account issues.
• Manage company office supply programs and assist locations and departments with procurement-related requests.
• ⁠Administer user access for vendor portals, purchasing platforms, and related systems; maintain accurate access and account records.
• Promote the use of approved vendors and purchasing programs; monitor activity and identify opportunities to improve compliance and participation.
• Support the Company’s travel programs and assist team members with travel issues and inquiries.
• Review travel and purchasing data to identify cost-saving opportunities, improve spend visibility, and support policy compliance.
• Process expense reports weekly with accurate general ledger coding and allocation.
• Process utility invoices with accurate general ledger coding and allocation; maintain utility accrual schedules and supporting records for month-end reporting.
• Respond to procurement inquiries and assist with spend tracking, vendor reporting, procurement analytics, and assigned special projects.
• Partner with Accounting and Accounts Payable to resolve billing discrepancies, payment concerns, and account inquiries.
• Manage unclaimed property due diligence mailings, returned correspondence, documentation tracking and serve as the primary contact for inquiries.
• Coordinate annual 1099 mailings and assist employees and vendors with reporting, distribution, and mailing questions.
• Maintain knowledge and understanding of general ledger structure and accounts payable processes to serve as backup for all check runs, and other duties as assigned.

Knowledge, Skills, and Abilities

• Working knowledge of procurement, purchasing, vendor administration, accounts payable, and general ledger processes.
• Strong customer service and relationship management skills.
• Ability to organize records, manage multiple priorities, and meet recurring deadlines.
• Effective written and verbal communication skills.
• Strong problem-solving skills with the ability to research issues, coordinate resolution, and escalate concerns appropriately.
• Ability to analyze purchasing, travel, utility, and vendor data for accuracy, trends, compliance, and cost-saving opportunities.
• Proficiency in Microsoft Excel, Outlook, Teams, and enterprise resource planning systems; D365 Finance experience preferred.
• Ability to work independently while collaborating effectively with employees, vendors, business units, Accounting, and Accounts Payable.
• High attention to detail and commitment to maintaining accurate, confidential, and complete records.

Education/Experience

• High School Diploma or equivalent required. Higher education preferred. 

• 2+ years’ experience in procurement, vendor management, accounts payable, or related administrative function required. 

Competitive Compensation

We believe in rewarding excellence. Our compensation approach balances market-based salary ranges with individual performance, experience, and tenure ensuring your pay is fair, competitive, and aligned with your growth. The posted range reflects the full pay band for the position. The expected pay range below represents where most candidates are hired, based on experience, skills, and internal equity. Candidates with more extensive or highly relevant experience may be considered toward the higher end of the overall pay band.

• Expected Pay Range: $19.23-$21.75
• Full Pay Range: $19.23-$29.87
• Pay Grade: 6
• 401(k) Match: Build your future with our generous company match.
• Serious Health Condition Pay: Financial protection when it matters most

Robust Health & Wellness Benefits

Your well-being is our priority. Our full health benefits package is designed to support every aspect of your health—from preventive care to peace of mind:

• Medical, Dental & Vision Insurance
• Telemedicine Access
• Company-Paid Short & Long-Term Disability Coverage
• Health Savings Account (HSA)
• Company-Paid Life Insurance

Time to Recharge

We believe rest fuels results. Our time-off benefits help you maintain balance and bring your best self to work:

• Generous Paid Time Off (PTO)
• Paid Company Holidays
• Time off to Volunteer

Culture-Driven Perks

We’ve created a workplace culture where people feel empowered, supported, and excited to grow. Our corporate perks are designed to elevate your everyday:

• Casual Dress Code: Dress for your day.
• Tuition Reimbursement: Advance your education with financial support.
• Employee Discount Program: Exclusive savings on everyday essentials and more.
• Dependent Care Flexible Spending Account (DFSA)
• Adoption Assistance: Meaningful support for growing families.
• Employee Assistance Program (EAP): Confidential, 24/7 support for life’s challenges.
• Pet Insurance: To protect your furry family members

Covenant Logistics is an Equal Opportunity Employer 

Disability/Veteran

VEVRAA Federal Contractor