Administrative Production and Management Position

Department of Transportation Administrative Assistant I - 55000059 Pay Plan: Career Service Total Compensation Estimator ToolSTATE OF FLORIDA DEPARTMENT OF TRANSPORTATION CAREER SERVICE FULL-TIME

CONTACT PHONE NUMBER: Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. citizens or lawfully authorized alien workers. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

Administrative Assistant I Right of Way-Production This position will assist with managing the administrative functions of the Right of Way office such as purchasing, inventory, training, budget, revenue, invoicing and personnel related matters. Trust, Relationships, Respect, Empowerment, and Communication.

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

District One Headquarters Right of Way Office Assists with managing the administrative functions of the Right of Way office. Performs special projects and statistical research which requires research of Department records, compiling data, and often exercising an independent judgment. Serves as the delegate to the District Right of Way Manager for email, calendar as well as Delegate to the District Right of Way Manager for the Workplace Contingency Plan data. Process various invoices related to all phases of the eminent domain process necessary to process payment via Right of Way Invoice Transmittals (RIT) to include Land Agreements, Relocation Claims and Clerk of Court payments in accordance with provisions and requirements of Section 215.422 F.This includes contracting responsibilities and miscellaneous invoices using the Right of Way Management System (RWMS) and Contract Funds Management (CFM). Serves as the Warrant Control Office ensuring warrants are received, secured and delivered in compliance with Florida Statutes and FDOT procedure. Provides assistance to staff in the clarification of policies and procedures in personnel related matters. Serves as the People First Timekeeper. Serves as Unit Custodian, maintaining accurate records and inventory for all cost center tangible property. Conducts annual inventory and ensures all related policies and procedures are followed. Serves as the Unit Training Coordinator to coordinate and assist with training needs. Coordinates the schedules of the District Rotation program, District High School Cohort programs and Professional Engineers Trainee during the Right of Way phases. Monitor office supply needs and purchase supplies, secure travel related lodging, training/conference fees and other miscellaneous purchase for Right of Way staff with the State's Purchasing Card (PCARD). Assists staff with preparing travel athorizations & reimbursements in the State Travel Mangement System (STMS). Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed. Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Skill in reading, interpreting, communicating applicable rules, regulations, policies and procedures

Ability to collect data relating to administrative functions such as human resources, purchasing or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies and procedures. Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team.

Two years of administrative or clerical experience. Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year

A variety of training opportunities Employee Assistance Program (EAP)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at for assistance. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here.