Administrative Assistant

Administrative Assistant

Cordoba Corporation is a leading engineering and design firm based in California. We are seeking an Administrative Assistant to support the Facilities Sector with outstanding communication skills, to assist the Long Beach Community College District's Bond Management Team in the daily reporting, communications, operations, coordination, and general administrative needs of District's capital improvements program. The ideal candidate is be able to coordinate multiple daily tasks, exhibit hospitality to teammates and external partners, and have a basic understanding of facility design and construction, or a strong desire to gain such understanding.

This is an in-person position located on-site at Long Beach Community College District's Liberal Arts Campus, where Cordoba Corporation is the Program/Construction Manager overseeing the District's capital improvement program supported by Measure E, LB and AC General Obligation Bonds.

Responsibilities

• Producing professional meeting minutes and issuing to attendees in a timely manner.
• Regular updating of shared team calendar to reflect all meetings, events, and out of office.
• Assisting with project document control.
• Assist with logging and tracking invoices and purchase orders to ensure documents are processed for signatures and distributed in a timely manner.
• Assist Human Resources with new employee setup and onboarding.
• Coordinate office supply replenishment with home office.
• Gathering project and special event information to update monthly newsletter.
• Regular communication with internal and external business partners

Qualifications

• Minimum three (3) years of experience as an Administrative Assistant or Bachelor's Degree in Business Administration, Construction Management, Engineering, or Architecture
• Proficiency in Microsoft 365 applications
• Excellent verbal and written communication skills
• Strong interpersonal communication and customer service skills
• Well organized
• Self-starter and highly-motivated.
• Able to work in a fast-paced and deadline-driven environment.
• Detail-oriented, dependable and trustworthy.
• Excellent Microsoft 365 application knowledge.
• Knowledge of basic financial accounting principles and practices.
• Knowledge of basic construction management procedures

Salary Range: $28.00 to $34.00 per hour.

Location: Los Angeles, CA

Work Environment: Onsite.

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a nationally recognized civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba's efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a "top 100 construction management firm" and a "top 50 program management firm." Additionally, ENR recognized Cordoba as a "top 100 design firm" in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks : We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA's) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodations, please contact our HR Department.

Join Cordoba Corporation and be part of shaping California's future!