MQ Administration Team - Senior Analyst AR/AP Billings

MQ (Maquiladora) Senior Analyst- Administration Billings AR/AP

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

The MQ (Maquiladora) Senior Analyst- Administration Billings AR/AP position is responsible for the incoming manual invoices from various carriers for Glovis's customer(HT), verifying invoices with backing documentation(such as the bill of lading, POD (Proof of Delivery) and email confirmation from ops, etc). Responsible for creating carrier's AP tracker file for AP upload file to post SAP.

$55,000- $70,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Monitor daily activities within internal system LOTS BM module, proactively manage outstanding vendor items, and ensure accurate and timely invoice submission and processing.
• Perform detailed review and analysis of AP settlements and carrier invoices, validating load details, contracted rates, fuel surcharge (FSC), accessorial charges, supporting documentation, and required approvals for both regular and dedicated carriers.
• Participate in onboarding, training process, and ongoing support of new vendors, providing guidance on billing procedures, LOTS requirements, invoice submission processes, and documentation standards.
• Partner cross-functionally with Operations and Planning to obtain required approvals, investigate and resolve rate discrepancies, and ensure timely and accurate corrections within LOTS. Monitor SAP data to ensure accurate interfacing and posting; analyze parked and outstanding invoices and collaborate with Accounting and treasury to resolve issues and facilitate timely processing.
• Analyze AP aging and invoice status reports and provide weekly management reporting on aging balances, parked and posted invoices, outstanding issues, and key action items.
• Prepare and coordinate weekly AP payment request files for Accounting review and Treasury payment processing, ensuring accuracy and adherence to established controls and deadlines.
• Oversee WM AP/AR activities, including invoice validation, customer billing, monthly summary file maintenance, expense monitoring, and invoice status tracking.
• Prepare and analyze monthly accruals and support month-end closing activities, including account reconciliations, accrual analysis, and invoicing.
• Ensure AP, AR, and billing activities are performed in accordance with internal policies, GARP billing procedures, established financial controls, and applicable regulatory requirements.
• Identify process gaps and billing discrepancies, recommend corrective actions, and collaborate with stakeholders to improve accuracy, efficiency, and compliance across billing and accounts payable processes.
• Provide analytical support and subject-matter expertise to internal stakeholders and management on billing, AP/AR, invoice status, aging, and payment-related matters.

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Excellent written and verbal communication skills
• Problem solving and communication skills
• Proficient PC skills: Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems)
• Strong accounting knowledge and background
• Strong teamwork, multitasking, and time management skills
• Experience in AR/AP, Billings, and Invoicing

Education & Experience

• High School/GED Diploma Required: Bachelor Degree Preferred
• 2-4 Years of Accounting, Billings (AR/AP), Invoicing, Logistics, or SCM Experience Required

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the San Diego, CA office

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.