Payroll and Accounts Payable Specialist - Fiscal Department

Payroll & Accounts Payable Specialist

North DuPage Special Education Cooperative (NDSEC) is seeking a detail-oriented and dependable Payroll & Accounts Payable Specialist to join our Business Office. This position plays an important role in ensuring accurate and timely payroll, accounts payable, cash receipts, deposits, employee benefit transactions, and financial reporting. The successful candidate will be organized, highly accurate, comfortable working with confidential information, and able to manage multiple responsibilities while meeting firm deadlines. The position reports to the Director of Business and Operations.

Core competencies include being accurate and detail-oriented, organized and dependable, strong with numbers and financial information, able to identify and resolve discrepancies, comfortable working independently, able to maintain confidentiality, professional and service-oriented, able to work effectively as part of a team, and committed to meeting deadlines and producing high-quality work.

Preferred qualifications include an associate degree or college coursework in accounting, business, finance, or a related field; experience processing payroll in a school district, special education cooperative, governmental entity, or similar organization; experience with school accounting systems and procedures; experience with Skyward Financial Management/SMS or a comparable financial management system; and experience with payroll tax reporting, retirement reporting, W-2s, 1099s, and other regulatory reporting.

Essential job functions include processing payroll for all employees in the Cooperative, calculating and balancing all deductions/benefits, entering time sheets of substitutes, processing and balancing all payroll fringe checks/balance insurance/retirement payments; processing accounts payable checks, which includes coding/providing back up for approval, data entry of all accounts payable invoices as well as mailing payments; preparing monthly bill lists for board meetings; processing purchase orders and maintaining accurate vendor records; preparing reports for Board (monthly), TRS report (each payroll & annually), IMRF (monthly), payroll reports (quarterly), state reporting as required; preparing bank deposits/recording cash receipts/month-end journal entries/and all month-end general ledger entries and reports; preparing monthly ISDLAF General Fund Bank Reconciliation; preparing and processing annual W2's and 1099's, audit preparation, and fiscal year-end procedures; preparing and reporting data for Administrative Outreach for NDSEC staff (PC&G); preparing & reporting EIS to ISBE; tracking/recording employee absences/sick/personal/vacation days; working with Auditors annually and as needed throughout the year; setting up all insurance and retirement for new hires/terminations; maintaining Flex program/payments; maintaining and administering 403B Plans for employees; maintaining strict confidentiality of employee, payroll, financial, banking, and other sensitive information; assisting the Director of Business & Operations with accounting activities, research, discrepancy resolution, and special projects; and performing other business office duties as assigned.