Administrative Manager

Job Description

Job Description

Description:

We are seeking an experienced, highly organized, and collaborative Administrative Manager to join our team. This role is responsible for overseeing the daily operations of the administrative department and plays a vital role in supporting the overall effectiveness of the organization.

The ideal candidate will possess strong financial and accounting skills, be proactive, detail-oriented, with strong technical problem-solving abilities and excellent communication and interpersonal skills.

This is a full-time position.

Please note: This is not a remote or work from home position .

Primary Duties and Responsibilities

• Assist with managing and maintaining financial records 
• Assist with budget development 
• Oversee and perform full accounting cycle: accounts payable/receivable, general ledger, audit, financial reporting, and presentation
• Coordinate with external financial auditors
• Oversee and complete payroll processing: ensure compliance with changing tax laws and regulations
• Manage, organize, and execute all human resource functions, ensuring compliance with company policies, EEO regulations, and applicable employment laws
• Maintain and administer the human resource information system (HRIS)
• Lead Recruitment, onboarding, and training for new employee
• Process employee terminations, benefits programs, and COBRA
• Collaborate with IT contractor to maintain secure and reliable technology
• Maintain company phone network
• Manage the operations of the Administrative Services department in support of organizational programs.
• Implement and improve office procedures and for maximum efficiency.
• Organizationally plan and coordinate policies and procedures within the department as related to other departments.
• Participate in corporate planning
• Other duties as assigned

Pay and Benefits

• This is a full-time position
• Full salary range for this position is $38.46 - $48.07 per hour (allows for professional growth over time)
• Medical insurance at low premium cost to employees (dependent coverage available at employee cost)
• Employee dental, vision, life insurance fully paid by Vadis (dependent coverage and supplemental life insurance available at employee cost)
• Employee assistance program 
• 403(b) retirement plan with up to a 6% company match after one year of employment dependent on contributions 
• Vacation accrual begins at up to 10 days per year (.0385 per paid hour)
• Sick Leave accrues at 1 hour for every 40 hours worked
• Ten Paid Holidays (8 fixed, 2 floating)
• Holiday bonus 
• Professional development opportunities

Hours of work typically run Monday through Friday, from 8:00am to 4:30pm. However, it is important note that flexibility for evening and/or weekend work may be necessary on occasion.

Requirements:

• Bachelor’s degree in human resources, business administration, accounting, or a related field
• Minimum of 5 years’ experience in HR administration, employee relations, benefits administration, and accounting experience including payroll processing, GL, AP, AR required
• Prior staff management or supervisory experience
• Strong organizational, written, and verbal communication skills, with the ability to communicate tactfully and maintain strict confidentiality when interacting with the public, staff, and clients
• Ability to work independently with minimal supervision while managing multiple responsibilities
• Knowledge of office best practices and administrative procedures.
• Demonstrated professionalism, including maintaining a professional appearance and a courteous, respectful attitude toward the public and colleague
• Proficient in Microsoft Word, PowerPoint, Outlook
• Advanced proficiency in QuickBooks and Excel
• Human Resources certification is a plus