PURCHASING SPECIALIST

Requisition No: 879813 Agency: Business and Professional Regulation Working Title: Purchasing Specialist - 79000242 Pay Plan: Career Service Position Number: 79000242 Salary: $1,550.80 - $1,730.77 Bi-weekly Posting Closing Date: 07/23/2026 Total Compensation Estimator Tool Division of Technology - Director’s Office Purchasing Specialist Our Organization And Mission The Division of Technology is dedicated to leveraging innovation, collaboration, and efficiency to empower progress, enhance digital infrastructure, and ensure technological advancements benefit society as a whole. The Work You Will Do This position provides high-level professional administrative support for the Division of Technology by conducting research, preparing reports, handling information requests, assisting with program management, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging meetings, and performing fiscal, purchasing and property control functions. Provides operational support to the Division of Technology’s Director’s Office and units within the division. Handles administrative tasks (printing, filing, binding, etc.) for managers as needed. Prepares correspondence and documents as requested. Schedules appointments and returns calls as requested. Acts as the Division’s Receptionist who receives and routes incoming calls to the appropriate individual. Manages incoming and outgoing mail, including shipping. Responsible for purchasing technology items, office supplies and telecommunications equipment for the department using a Purchasing Card (P-Card) and/or the MyFloridaMarketPlace (MFMP) eProcurement system, in accordance with department policies and state of Florida purchasing statutes and rules. Responsible for collecting and reconciling P-Card transactions in WORKS and other invoices before submission to the Division’s Budget Coordinator or F&A for approval and payment processing. Also responsible for maintaining files and spreadsheets of detailed records. Process Requests for Quotes for commodities and/or contractual services from state contract vendors pursuant to the provisions of the state contract. Responsible for monitoring and working in the IT Purchasing queue tickets, updates with detailed notes and resolves tickets when completed. Assists in receiving, documenting and coordinating department mobile devices, tablet devices and IT assets. This position acts as Fleet manager for the division and oversees all state vehicles assigned to the Division. Updates division vehicle policies for approval by the Director. Ensures data from the monthly reports are accurate and submitted timely. Maintains the division vehicle inventory in the Department of Management Services Fleet database. Prepares vehicle inventory, maintenance and usage reports as required. Issues Fuel & Maintenance cards as required and assists with acquisition of new vehicles. Obtains license plates & titles from the Florida Department of Motor Vehicles when needed and communicates vehicle & license plate activities with the Division SunPass account manager. Reconciles all vehicle card charges to items reported on the vehicle logs submitted by the card users and notifies the property section of any corrections. Researches discrepancies between the vehicle logs and the fuel card payment system. Analyzes all charges to ensure they are reported correctly and that all receipts are correct. Performs related work as required. Knowledge, Skills & Abilities Knowledge of office procedures and practices. Excellent telephone etiquette. Knowledge of Microsoft Office Suite. Exhibits initiative and follow-through. Ability to work independently with minimal supervision. Ability to plan, organize and coordinate work assignments. Exhibits integrity in dealing with confidential or sensitive issues/correspondence. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, and purchasing. Ability to understand and apply rules, regulations, policies, and procedures. Minimum Requirements Four (4) years of administrative or clerical experience in a professional office environment. At least two (2) years of experience using Microsoft Office Word, Excel and Outlook. Valid driver license. Preference will be given to applicants with experience with MFMP and/or WORKS. Benefits Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: State of Florida retirement package: 3% employee contribution required. Nine annual paid holidays and one personal holiday. Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida. Ability to earn up to 104 hours of paid sick leave annually. Health insurance coverage (individual and family coverage) to eligible employees. $25,000 life insurance policy to eligible employees. Additional supplemental insurance policies available for dental, vision, hospital supplement, cancer, etc. Tax deferred medical and childcare reimbursement accounts available. Tuition waiver program to attend an approved State of Florida College or University. For additional benefit information, please visit Special Reminders Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: Veterans’ preference and other equal opportunity statements retained per legal requirements. #J-18808-Ljbffr