Staff Accountant- Fountain People

Accounting Assistant

Summary

The Accounting Assistant supports the Accounting Department with month-end close, project costing, accounts receivable, accounts payable, banking, reconciliations, and financial reporting.

This position is ideal for someone who is organized, detail-oriented, dependable, and committed to accuracy . The Accounting Assistant will manage multiple accounting processes and deadlines and should be comfortable working independently within established procedures while communicating effectively with customers, vendors, and internal team members.

Success in this role requires strong follow-through, attention to detail, and the ability to identify discrepancies and ensure financial information is complete and accurate.

Responsibilities

1. Assist with cash receipt deposits and process customer payments accurately and timely. Maintain complete accounts receivable records and professional communication with customers on behalf of the company.


2. Reconcile company deposits held with customers, maintain supporting documentation, track timelines and deadlines, and proactively communicate changes or outstanding items to management.


3. Review and process customer invoices based on documentation received from the Sales Department, ensuring information is accurate and complete before processing.


4. Support month-end close and bookkeeping activities by preparing and maintaining reconciled accounts receivable journals, customer deposit records, aging reports, projections, and other supporting schedules.


5. Process vendor payments accurately and according to established timelines. Maintain organized vendor account records and professional working relationships with vendors.


6. Reconcile company deposits held with vendors, research and respond to vendor inquiries, maintain appropriate documentation, track deadlines, and communicate outstanding issues to management.


7. Support bookkeeping and financial reporting by maintaining reconciled accounts payable journals, cash disbursements, aging reports, projections, overhead expenses, conversions, and sales tax records.


8. Prepare bank deposits and maintain accurate supporting documentation.


9. Assist with project costing, account reconciliations, and other accounting activities as needed to support accurate financial reporting.


10. Review work for accuracy and completeness, identify discrepancies, and follow through on outstanding items until resolved.


11. Maintain organized financial records and documentation in accordance with established accounting procedures and company requirements.


12. Manage multiple recurring responsibilities and deadlines while maintaining a high level of accuracy and confidentiality.


13. Perform other duties and accounting-related responsibilities as assigned by the Manager or Supervisor.

Education and/or Experience

• Bachelor's degree in Accounting or a related field preferred.


• 3+ years of relevant accounting experience, preferably including accounts payable, accounts receivable, reconciliations, cash processing, and month-end activities.


• Strong understanding of basic accounting principles and financial record keeping.


• Experience working in an environment with recurring deadlines and multiple accounting processes.

Computer Skills

• Proficient in Microsoft Office applications, with particular emphasis on Microsoft Excel.


• Comfortable learning and working within accounting and financial systems.


• Experience with Sage is a plus.


• Ability to maintain accurate electronic records and supporting documentation.

What Success Looks Like in This Role

The successful Accounting Assistant is someone who takes ownership of their responsibilities, values accuracy, and follows tasks through to completion. They are naturally organized and methodical, notice when something does not look right, and are willing to research discrepancies rather than simply passing them along.

This individual works well with clear processes and expectations but does not require constant direction to stay on top of deadlines. They are dependable, professional, responsive, and comfortable balancing independent accounting work with regular communication across the business.