Academic Advisor, College of Education

Job Description Provides academic advising to undergraduate teacher candidates in the College of Education as needed for registration, orientation, course scheduling, and degree progression toward graduation requirements. Serves as the primary resource, mentor, and consultant for COE undergraduate teacher candidates regarding all aspects of their educational development, career planning, and personal growth. Monitors and assists in guiding COE undergraduate teacher candidates’ progress, provides referrals to other university departments for services, and engages students as necessary to meet their individual needs. Prepares and facilitates new student orientation and provides students with needed academic support via individualized academic plans when necessary. Provides guidance to students regarding other subsidiary programs offered by the university and external sources, performs associated outreach functions, and ensures that students have access to university resources and programs that assist them in being successful during their college experience. Responsibilities Provides academic program‑specific advisement to traditional, transfer, and non‑traditional undergraduate teacher candidates in the College of Education regarding course requirements, transfer articulation, and academic progress; assists students with course selection and sequencing based on existing plans of study; determines eligibility and satisfactory progress toward degree completion; and communicates academic progress and findings to university administration. Develops individual student action plans to achieve academic goals, career objectives, and personal growth; evaluates transcripts to determine student eligibility and progress; assists students with academic petitions and graduation applications; maintains and manages student academic files in accordance with recognized protocols; follows rules and regulations applicable for FERPA, Title IX, etc. compliance. Effectively uses institutional technological systems such as Banner, CAPP, Early Alert Warning Systems, and other web‑based software. Provides referral services for students to appropriate campus resources for assistance, study skills, tutoring, counseling, etc. Provides academic program‑specific advisement to students regarding admissions policies/procedures and general academic program requirements; describes courses; and disseminates information regarding registration procedures. Provides information and/or advises students on financial assistance, student work programs, and/or scholarships available in the university; prepares and leads the facilitation of new student orientation. Prepares and produces statistical reports and other formal records in accordance with applicable laws and procedures; reviews and recommends record management and other academic processing procedures. Attends all academic advisor training workshops as assigned. Performs other related duties as assigned. Minimum Qualifications Additional education or other formal training in an area of specialization inherent to the position may be required. Demonstrated work experience in the area of specialization inherent to the position may be required. Proficiency with MS Office (Word, Excel, PowerPoint, etc.). Preferred Qualifications Bachelor’s degree, additional education, training, and/or work experience in a distinct academic discipline or area of specialization may be designated by the Employer. Such designations must be directly linked to the specific position description and requirements. Knowledge, Skills and Abilities Customer and Personal Service – Knowledge of principles and processes for providing quality educational advising services, student needs assessment, meeting quality standards for services, and evaluation of student satisfaction. Administration and Management – Knowledge of business and management principles involved in the presentation and delivery of academic programs, strategic planning, resource allocation, leadership techniques, recruitment methods, and coordination of people resources. Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Knowledge of educational, evaluation, and measurement principles, practices, methods and techniques, university policies and procedures. Speaking – Talking to others to convey information effectively; ability to develop a rapport with students. Written Expression – The ability to communicate information and ideas in writing so others will understand. Ability to establish effective working relationships with students, faculty, and staff. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times. Office and conference room settings. #J-18808-Ljbffr Chicago state university